Bump version to 0.2.0-SNAPSHOT [skip ci]

pom.xml: parent -> 2.2.1
pom.xml: qqq.snapshot.version: 4.1.0-RC.8 -> 4.1.0-RC.25
pom.xml: qqq-frontend-next: 1.0.0-RC.19 -> 1.0.0-RC.38

Co-Authored-By: Claude Opus 5.5 <noreply@anthropic.com>

.circleci/config.yml

@@ -1,65 +1,14 @@
 version: 2.1
-
+setup: true
 orbs:
-  qqq-orb: kingsrook/qqq-orb@0.6.9
-
-commands:
-  configure-package-install:
-    steps:
-      - run:
-          name: Keep package installation unattended
-          command: |
-            # These build machines are discarded after the job.
-            sudo install -d /etc/needrestart/conf.d
-            printf '%s\n' '$nrconf{restart} = "l";' | sudo tee /etc/needrestart/conf.d/99-qqq-ci.conf >/dev/null
-
+  qqq-orb: kingsrook/qqq-orb@0.8
 workflows:
-
-  test_only:
+  setup:
     jobs:
-      - qqq-orb/mvn_test_only:
-          pre-steps:
-            - configure-package-install
-          context: [ qqq-maven-registry-credentials ]
-          filters:
-            branches:
-              ignore: /(develop|release/.*|integration.*)/
-            tags:
-              only: []  
-
-  publish_snapshot:
-    jobs:
-      - qqq-orb/mvn_publish:
-          pre-steps:
-            - configure-package-install
-          context: [ qqq-maven-registry-credentials ]
-          branch_type: snapshot
-          filters:
-            branches:
-              only:
-                - develop
-
-  publish_release_candidate:
-    jobs:
-      - qqq-orb/mvn_publish:
-          pre-steps:
-            - configure-package-install
-          context: [ qqq-maven-registry-credentials ]
-          branch_type: release_candidate
-          filters:
-            branches:
-              only:
-                - /release\/.*/
-
-  publish_release:
-    jobs:
-      - qqq-orb/mvn_publish:
-          pre-steps:
-            - configure-package-install
-          context: [ qqq-maven-registry-credentials ]
-          branch_type: release
-          filters:
-            branches:
-              ignore: /.*/
-            tags:
-              only: [ /^v\d+\.\d+\.\d+$/ ]
+    - qqq-orb/generate_pipeline:
+        orb_version: '0.8'
+        filters:
+          branches:
+            ignore: automation/qbit-rc-pending
+          tags:
+            only: /^v\d+\.\d+\.\d+$/

.gitea/workflows/build.yaml

@@ -0,0 +1,7 @@
+name: build
+on:
+  push:
+jobs:
+  maven:
+    uses: self:KofTwentyTwo/ci-workflows/.gitea/workflows/maven.yaml@v1
+    secrets: inherit

.github/workflows/codeql.yml

@@ -0,0 +1,23 @@
+name: CodeQL
+'on':
+  push:
+    branches:
+    - main
+    - develop
+    - release/**
+    - hotfix/**
+  pull_request: {}
+  schedule:
+  - cron: 41 16 * * 0
+  workflow_dispatch: {}
+permissions:
+  contents: read
+  actions: read
+  security-events: write
+  packages: read
+concurrency:
+  group: codeql-${{ github.event.pull_request.number || github.ref }}
+  cancel-in-progress: ${{ github.event_name == 'pull_request' }}
+jobs:
+  analyze:
+    uses: QRun-IO/qqq-orb/.github/workflows/qbit-codeql.yml@c288a8864fe9054f68410e1d78f5863aea4c4d22

.github/workflows/release-rc.yml

@@ -1,25 +1,74 @@
-# Cut the next release candidate (QRun-IO/qqq docs/QRUN-QBIT-REPO-STANDARD.md, C6):
-# run this workflow by hand, or merge a develop PR labelled `release:rc`. It merges develop into
-# the release line and the release/* push runs CircleCI publish_release_candidate.
 name: Release candidate
-
-on:
+'on':
   workflow_dispatch:
     inputs:
       dry_run:
-        description: Print the plan without merging or creating branches
+        description: Plan a cut without changing release state
         type: boolean
         default: false
+      finalize:
+        description: Retry finalization of an existing cut; do not cut another RC
+        type: boolean
+        default: false
+      recover:
+        description: Recover the same published RC after a deployment timeout; never
+          reupload
+        type: boolean
+        default: false
+      circle_build:
+        description: Original Circle publisher build number (recovery only)
+        type: string
+        default: ''
+      merge_sha:
+        description: Existing cut merge_sha (finalize retry only)
+        type: string
+        default: ''
+      bump_sha:
+        description: Existing cut bump_sha (finalize retry only)
+        type: string
+        default: ''
+      branch:
+        description: Existing cut branch (finalize retry only)
+        type: string
+        default: ''
+      version:
+        description: Existing cut version (finalize retry only)
+        type: string
+        default: ''
   pull_request:
-    types: [closed]
-    branches: [develop]
-
+    types:
+    - closed
+    branches:
+    - develop
+  repository_dispatch:
+    types:
+    - qbit-rc-published
 permissions:
   contents: write
-
+  actions: read
+  checks: read
 jobs:
   release-rc:
-    if: github.event_name == 'workflow_dispatch' || (github.event.pull_request.merged == true && contains(github.event.pull_request.labels.*.name, 'release:rc'))
-    uses: QRun-IO/.github/.github/workflows/qbit-release-rc.yml@main
+    if: github.event_name == 'workflow_dispatch' || github.event_name == 'repository_dispatch'
+      || (github.event_name == 'pull_request' && github.event.pull_request.merged
+      == true && github.event.pull_request.base.ref == 'develop' && contains(github.event.pull_request.labels.*.name,
+      'release:rc'))
+    uses: QRun-IO/qqq-orb/.github/workflows/qbit-release-rc.yml@cc30f599e63c8e41629c99d23395bac1adb8bc44
     with:
-      dry_run: ${{ github.event_name == 'workflow_dispatch' && inputs.dry_run }}
+      dry_run: ${{ github.event_name == 'workflow_dispatch' && inputs.dry_run || false
+        }}
+      finalize: ${{ github.event_name == 'repository_dispatch' || (github.event_name
+        == 'workflow_dispatch' && inputs.finalize) }}
+      recover: ${{ github.event_name == 'workflow_dispatch' && inputs.recover || false
+        }}
+      circle_build: ${{ github.event_name == 'workflow_dispatch' && inputs.circle_build
+        || '' }}
+      merge_sha: ${{ github.event_name == 'repository_dispatch' && github.event.client_payload.merge_sha
+        || inputs.merge_sha || '' }}
+      bump_sha: ${{ github.event_name == 'repository_dispatch' && github.event.client_payload.bump_sha
+        || inputs.bump_sha || '' }}
+      branch: ${{ github.event_name == 'repository_dispatch' && github.event.client_payload.branch
+        || inputs.branch || '' }}
+      version: ${{ github.event_name == 'repository_dispatch' && github.event.client_payload.version
+        || inputs.version || '' }}
+    secrets: inherit

.qqq-ci.yml

@@ -0,0 +1,16 @@
+profile: qbit
+orb_version: '0.8'
+default_branch: develop
+java_version: '21'
+browsers: true
+api_checks: false
+docs_only: false
+release_on_main: false
+release_tag_policy: stable
+test_branch_policy: non-release-no-integration
+publish:
+  snapshot: true
+  release_candidate: true
+  release: true
+  asciidoc: false
+release_completion: true

CHANGELOG.md

@@ -5,17 +5,25 @@ The format follows [Keep a Changelog](https://keepachangelog.com/en/1.1.0/) and
 
 ## [Unreleased]
 
+### Added
+- Shared-template APIs for permission- and record-lock-checked variable discovery, typed rendering, and idempotent sends with the exact stored subject and template/version provenance. Checked subject results bind replay to the same recipient, category, sender and linked record.
+- Optional host template read/write grants without granting provider, message, brand or PHI administration. Existing per-template edit permissions remain additional requirements.
+- `CRM_LEGACY` templates preserve migrated CRM token replacement, overrides and text-before-HTML behavior inside the email renderer. Native templates retain their existing category and content policies; migration and opt-in remain host responsibilities (see `UPGRADE.md`).
+
 ### Changed
-- Built on QQQ 4.1.0-RC.7 (default QQQ profile).
+- Built on QQQ 4.1.0-RC.8 (default QQQ profile).
 
 ### Added
+- Central `email.provider.<id>` and `email.readiness` health checks (DEPENDENCY, EMAIL, 300 seconds), using passive provider state and existing category readiness with deadline and secret-safety coverage. Standard Email health status widget links to central checks. Uses the QQQ 4.1.0-RC.8 health API.
 - Foreign keys between all ten tables in `docs/ddl/email-postgres.sql`, named `fk_<table>_<column>`. CASCADE: a provider's sender addresses and a message's attempts and events. RESTRICT: providers with messages, attempts, events or webhook inbox rows; a brand used by a template; a template with versions. SET NULL: a message's sender address, template, version and brand; a template's active and approved version (the template/version cycle); a suppression's source message and event, so suppressions survive message retention. Ten new indexes cover the unindexed key columns. `docs/ddl/email-foreign-keys-upgrade.sql` adds the keys to an existing database. It first records orphan rows in `qqq_fk_quarantine`: nullable references are set to NULL, and rows whose required parent is missing are deleted and kept as JSON. The script is idempotent. The provider delete check now also refuses providers with attempts, events or inbox rows. `ForeignKeyGuardrailTest` (PostgreSQL 17 via Testcontainers) fails when a join or table possible-value field between email tables has no foreign key.
 - Starter defaults changelog `db/liquibase/qbit-email/email-defaults.changelog.sql` (insert-only, guarded): one non-default, high-contrast `neutral` brand, only when no brand exists. Tested through real Liquibase on H2, including that it never changes rendering.
-- Help for the Email app and every `email_*` table (`help/qbit-email.yaml`, STAND-IN core#1198): what the table is for and how its rows get created, shown when it is empty.
+- Host-neutral in-app help bundle for the Email app, tables, fields, actions and widgets, registered through QQQ's help bundle API. Replaces the temporary inline loader, preserves record-creation explanations and supports HOST overrides. The coverage gate checks owned metadata, summaries and live references.
 - A Setup card first on the Email home (email admins), using the sender's own provider and brand resolution and `EmailApi.readiness`. Opening the home also creates the built-in secure-message template.
 - `EmailTablesGuardrailTest`: every table is used by runtime code, seeded or listed as starting empty with a reason, and has help.
 
 ### Fixed
+- The `email.readiness` health message now names each missing item in plain words and where to set it (for example "Brand postal address is not set (Email > Brand > open the default brand > Postal address)") and says transactional email is unaffected by marketing-only gaps. The `failedChecks` detail is unchanged; a new `howToFix` detail lists the same text.
+- Derive the qbit metadata version from the Maven artifact version so released artifacts report their release version.
 - `email_template.ownerQbit` was stored but never read, and the built-in template did not set it. The built-in now names `qbit-email`, the field is read-only with help, and messages sent from a template name its owner qbit as `senderQbit` unless the request names one.
 
 ### Added
@@ -50,3 +58,6 @@ The format follows [Keep a Changelog](https://keepachangelog.com/en/1.1.0/) and
 - QBIT_EMAIL core messaging bridge, Review/Result actions, backend send process, dispatch/maintenance/retention schedules and host integration declarations.
 - H2 concurrency and transaction tests, GreenMail end-to-end tests, fake SES tests, metadata/permission checks and process-runner coverage.
 - Repository scaffold to the QRun qbit repository standard (Apache-2.0, CircleCI qqq-orb 0.6.8 with the `configure-package-install` pre-step, GA-only `publish_release`, the `release-rc` caller workflow).
+
+### Removed
+- The Email home's standalone Provider health listing, including per-provider failure messages, last-success details and rate-headroom queries. Passive delivery health and `email.provider.unhealthy` alerts are retained.

README.md

@@ -13,7 +13,7 @@ qbit-object-storage is wired in.
 
 ## Install
 
-Requires Java 21, QQQ **4.1.0-RC.7**, and a transactional RDBMS with the supplied unique
+Requires Java 21, QQQ **4.1.0-RC.8**, and a transactional RDBMS with the supplied unique
 constraints. Apply [the PostgreSQL DDL](docs/ddl/email-postgres.sql) before producing the qbit. SQL timestamps store UTC values without a timezone, matching QQQ RC.5.
 The physical table names equal their metadata names; `backendName` selects the host's
 QQQ database backend, as it does in qbit-webhooks.
@@ -51,7 +51,15 @@ They are insert-only, hold no secrets, skip a host without the tables, and never
 
 Everything else starts empty on purpose, and each table's help says why: a **provider** is your own connection (a server and the NAMES of its secret variables), so nothing can be sent until you add one; messages, attempts, events, the webhook inbox and suppressions are runtime data; the secure-message template is created by the qbit on first use and when the Email home opens, and other qbits register theirs with `EmailApi.ensureTemplate`.
 
-Every table has help that says what it is for and **how its rows get created**, shown on the table screen and when it is empty (`help/qbit-email.yaml`). Email admins also get a **Setup** card first on the home: provider, sender addresses, brands, templates, marketing readiness, delivery tracking, suppression list and scheduler, each with its state and the next step. It uses the same provider and brand resolution as the sender and `EmailApi.readiness`.
+Every table has help that says what it is for and **how its rows get created**, available through the host's help bundle sync. Email admins also get a **Setup** card first on the home: provider, sender addresses, brands, templates, marketing readiness, delivery tracking, suppression list and scheduler, each with its state and the next step. It uses the same provider and brand resolution as the sender and `EmailApi.readiness`.
+
+### In-app help
+
+The producer registers [help/qbit-email.yaml](src/main/resources/help/qbit-email.yaml) as a `QBIT` bundle using QQQ's help bundle API. Registration is metadata-only and works without a `helpContent` table; hosts with help enabled load and sync registered bundles through QQQ. The app entry follows `EmailQBitConfig.appName`.
+
+To override wording or add deployment-specific instructions, register a separate `layer: HOST` bundle with the same entry keys and roles using `HelpBundles.register(qInstance, "help/your-host.yaml")`. HOST entries take precedence over QBIT entries; UI edits remain protected by the core sync. Keep the bundle version aligned with the POM's artifact version when releasing.
+
+`EmailTablesGuardrailTest.everyTableHasEmptyStateHelp` runs `HelpBundleAssertions` against the produced instance to check owned objects, non-trivial fields, summaries and live references, with no exclusions. `EmailQBitProducerTest` checks registration without a help table and with a custom app name. Both run during `./mvnw verify`.
 
 A template's **Owner Qbit** (the qbit that registered it) is now used: messages sent from the template name that qbit as their sender unless the request names one.
 
@@ -173,6 +181,31 @@ and credential failures pause the provider. Tracking is explicitly controlled by
 `trackOpens` / `trackClicks`, off by default. The producer registers the phase-(c)
 receiver idempotently when the provided Javalin middleware is present.
 
+## Health checks
+
+The producer registers these checks with QQQ central health monitoring:
+
+| Name | Kind | Interval |
+|---|---|---|
+| `email.provider.<id>` (each enabled provider) | DEPENDENCY | 300 seconds |
+| `email.readiness` | DEPENDENCY | 300 seconds |
+
+Both use component `email`, category `EMAIL`, and a 5-second timeout. Provider
+checks read passive delivery state only: HEALTHY maps to UP, UNHEALTHY to DOWN,
+and missing/disabled/unknown state to UNKNOWN. The transport SPI has no
+non-sending connectivity method; these checks never contact providers or send
+mail. Readiness reuses `EmailApi.readiness` for every `EmailApiCategory`; any
+unmet prerequisite is DEGRADED, with only enum names in `failedChecks`. Existing
+passive state and `email.provider.unhealthy` alerts remain in place.
+
+The Email home uses a standard status widget reading the central `health_component`
+rollup, with a link to System Health's checks filtered to `email`. It no longer
+lists provider diagnostics. The host must install central health metadata and its
+schema; central reads use the viewer's health permissions.
+
+This integration uses the core health API released in QQQ `4.1.0-RC.8`.
+Verify offline with `./mvnw -o verify` (`mvnw.cmd` on Windows).
+
 ## Sending from another qbit
 
 There are two supported routes. Both queue through the durable outbox; a successful
@@ -450,8 +483,8 @@ return 404. The legacy token covers every To/Cc/Bcc recipient, so use one mailbo
 per opt-out message for individual preferences. Preferences UI remains deferred
 until core #1162 ships in an RC.
 
-The home uses viewer-scoped counts and queries, UTC hour/day charts, provider health
-(admins), and 20 recent messages with masked recipients. No sample data or sampled
+The home uses viewer-scoped counts and queries, UTC hour/day charts, a central
+health status line, and 20 recent messages with masked recipients. No sample data or sampled
 counts are used. Delivered/bounced/complained totals count recipient events and
 use their occurred dates; sent/dead-letter totals count messages.
 
@@ -604,7 +637,7 @@ PHI canary egress, encryption, preview widgets and home data.
 
 ## Durable jobs
 
-Built on QQQ **4.1.0-RC.7**. Enable `DurableJobsMetaData` and define the jobs tables
+Built on QQQ **4.1.0-RC.8**. Enable `DurableJobsMetaData` and define the jobs tables
 **before** producing the email qbit: `EmailQBitProducer` automatically registers
 `EmailJobEffectTarget` under target name `email`. If jobs are enabled later, call
 `EmailJobEffectTarget.register(instance)` afterward. Registration is a no-op when

UPGRADE.md

@@ -1,5 +1,15 @@
 # Upgrading
 
+## Unreleased: shared CRM templates
+
+Existing hosts and callers need no configuration change. This release adds APIs and a template kind; it does not migrate CRM rows or enable shared CRM templates automatically. The existing VARCHAR kind column needs no email schema change. Hosts with additional kind constraints must allow `CRM_LEGACY` before importing migrated rows.
+
+- To grant CRM users template access, configure `EmailQBitConfig.withTemplatePermissionBaseName("crm.manage")`. The resulting `.read` and `.write` permissions apply to template/version data and the New Version/Activate Version actions, plus app navigation. They do not grant provider, brand, delivery, message or PHI approval access. A template's `editPermissionName` is still an additional write requirement, and record security locks still apply.
+- `EmailApi.templateVariableNames` and `renderTemplate` read templates and active versions in the caller's session. Rendering requires an expected delivery category and returns typed content and provenance. Native HTML must not be interpreted as Markdown. Native templates reject category/content overrides, and PHI-approved templates require the existing protected send path. Preview content is not a substitute for the actual queued message subject or delivery envelope.
+- `EmailApi.sendTemplateOnce` uses the existing outbox and suppression rules, returning the exact stored subject only for a checked template/version and matching sender, linked record, category and single-recipient envelope. Supply sender qbit/process and linked table/id; CC/BCC and multiple parsed mailboxes are unsupported. Existing metadata-only lookup APIs remain unchanged. A replay after active-version or envelope changes can be rejected: reconcile the existing effect rather than automatically retrying with a new key.
+- `CRM_LEGACY` is for migrated templates owned by `crm`, without PHI approval or record bindings. It preserves the five historical CRM substitutions in a single pass, leaves unknown syntax literal, prefers text source over HTML fallback, and supports historical subject/body overrides. It permits the caller's transactional or marketing category while retaining delivery suppression and readiness checks. Native kinds keep their existing policies.
+- Release the public email artifact before pinning the adopting CRM release. CRM/host adoption must explicitly opt in, migrate populated rows and references, and preserve provenance and rollback data during a documented maintenance window. Optional tenant CRM hosts must retain their legacy path until a supported tenant migration exists. Local verification artifacts such as `0.1.0-LOCAL-270` must never become public dependency pins.
+
 ## Unreleased: starter defaults, setup card, table help
 
 1. **Add the defaults changelog** after the changesets that create the `email_*` tables (`docs/ddl/email-postgres.sql`) in the host's master changelog:

pom.xml

@@ -22,7 +22,7 @@
 <project xmlns="http://maven.apache.org/POM/4.0.0" xmlns:xsi="http://www.w3.org/2001/XMLSchema-instance" xsi:schemaLocation="http://maven.apache.org/POM/4.0.0 http://maven.apache.org/xsd/maven-4.0.0.xsd">
 
    <properties>
-      <revision>0.1.0-SNAPSHOT</revision>
+      <revision>0.2.0-SNAPSHOT</revision>
       <maven.compiler.source>21</maven.compiler.source>
       <maven.compiler.target>21</maven.compiler.target>
       <jacoco.version>0.8.15</jacoco.version>
@@ -35,7 +35,7 @@
    <parent>
       <groupId>com.kingsrook</groupId>
       <artifactId>qbit-build-parent</artifactId>
-      <version>2.0.0</version>
+      <version>2.2.1</version>
    </parent>
 
    <groupId>com.kingsrook.qbits</groupId>
@@ -119,7 +119,7 @@
       <dependency>
          <groupId>com.kingsrook.qqq</groupId>
          <artifactId>qqq-frontend-next</artifactId>
-         <version>1.0.0-RC.19</version>
+         <version>1.0.0-RC.38</version>
          <scope>test</scope>
       </dependency>
       <dependency>
@@ -168,7 +168,35 @@
    </dependencies>
 
    <build>
+      <resources>
+         <!-- help bundles carry the artifact version (QQQ help bundle provenance) -->
+         <resource>
+            <directory>src/main/resources</directory>
+            <filtering>true</filtering>
+            <includes>
+               <include>help/*.yaml</include>
+               <include>qbit-email.properties</include>
+            </includes>
+         </resource>
+         <resource>
+            <directory>src/main/resources</directory>
+            <filtering>false</filtering>
+            <excludes>
+               <exclude>help/*.yaml</exclude>
+               <exclude>qbit-email.properties</exclude>
+            </excludes>
+         </resource>
+      </resources>
       <plugins>
+         <plugin>
+            <groupId>org.apache.maven.plugins</groupId>
+            <artifactId>maven-surefire-plugin</artifactId>
+            <configuration>
+               <systemPropertyVariables combine.children="append">
+                  <qbit.artifactVersion>${project.version}</qbit.artifactVersion>
+               </systemPropertyVariables>
+            </configuration>
+         </plugin>
          <plugin>
             <groupId>org.apache.maven.plugins</groupId>
             <artifactId>maven-checkstyle-plugin</artifactId>
@@ -261,7 +289,7 @@
             <activeByDefault>true</activeByDefault>
          </activation>
          <properties>
-            <qqq.snapshot.version>4.1.0-RC.7</qqq.snapshot.version>
+            <qqq.snapshot.version>4.1.0-RC.25</qqq.snapshot.version>
          </properties>
          <dependencyManagement>
             <dependencies>

src/main/java/com/kingsrook/qbits/email/EmailQBitConfig.java

@@ -59,12 +59,30 @@ public class EmailQBitConfig implements QBitConfig
    private Integer leaseSeconds = 120;
    private Integer bodyRetentionDays = 30;
    private Integer messageRetentionDays = 0;
+   private String templatePermissionBaseName;
    private String appName = "email";
    private String appLabel = "Email";
    private List<QFieldMetaData> securityFields = List.of();
    private List<RecordSecurityLock> recordSecurityLocks = List.of();
    private MetaDataCustomizerInterface<QTableMetaData> tableMetaDataCustomizer;
 
+   /*******************************************************************************
+    ** Optional host permission base for template reads/writes only.
+    *******************************************************************************/
+   public String getTemplatePermissionBaseName()
+   {
+      return (templatePermissionBaseName);
+   }
+
+   /*******************************************************************************
+    ** Grant no provider, delivery, PHI approval or other email settings access.
+    *******************************************************************************/
+   public EmailQBitConfig withTemplatePermissionBaseName(String templatePermissionBaseName)
+   {
+      this.templatePermissionBaseName = templatePermissionBaseName;
+      return (this);
+   }
+
    public static final Pattern ENV_NAME = Pattern.compile("^[A-Z_][A-Z0-9_]{0,99}$");
 
    /*******************************************************************************

src/main/java/com/kingsrook/qbits/email/EmailQBitProducer.java

@@ -21,14 +21,17 @@
 package com.kingsrook.qbits.email;
 
 
+import java.io.IOException;
+import java.io.InputStream;
 import java.util.ArrayList;
 import java.util.LinkedHashMap;
 import java.util.List;
 import java.util.Map;
+import java.util.Properties;
 import com.kingsrook.qbits.email.app.EmailApp;
 import com.kingsrook.qbits.email.bridge.EmailOutboxMessagingProviderMetaData;
 import com.kingsrook.qbits.email.delivery.EmailAlerts;
-import com.kingsrook.qbits.email.metadata.EmailHelp;
+import com.kingsrook.qbits.email.health.EmailHealthChecks;
 import com.kingsrook.qbits.email.metadata.EmailTableCustomizers;
 import com.kingsrook.qbits.email.metadata.EmailTables;
 import com.kingsrook.qbits.email.processes.EmailProcesses;
@@ -39,6 +42,7 @@ import com.kingsrook.qqq.backend.core.model.metadata.QInstance;
 import com.kingsrook.qqq.backend.core.model.metadata.code.QCodeReference;
 import com.kingsrook.qqq.backend.core.model.metadata.fields.QFieldType;
 import com.kingsrook.qqq.backend.core.model.metadata.fields.QVirtualFieldMetaData;
+import com.kingsrook.qqq.backend.core.model.metadata.help.bundles.HelpBundles;
 import com.kingsrook.qqq.backend.core.model.metadata.qbits.QBitMetaData;
 import com.kingsrook.qqq.backend.core.model.metadata.qbits.QBitMetaDataProducer;
 import com.kingsrook.qqq.backend.core.model.metadata.tables.QFieldSectionAlternativeType;
@@ -52,13 +56,41 @@ public class EmailQBitProducer implements QBitMetaDataProducer<EmailQBitConfig>
 {
    public static final String GROUP_ID    = "com.kingsrook.qbits";
    public static final String ARTIFACT_ID = "qbit-email";
-   public static final String VERSION     = "0.1.0";
+   public static final String VERSION     = loadVersion();
 
    private EmailQBitConfig qBitConfig;
    private String          namespace;
 
 
 
+   /*******************************************************************************
+    ** Read the artifact version from the Maven-filtered resource.
+    *******************************************************************************/
+   private static String loadVersion()
+   {
+      try(InputStream inputStream = EmailQBitProducer.class.getClassLoader().getResourceAsStream("qbit-email.properties"))
+      {
+         if(inputStream == null)
+         {
+            throw new IllegalStateException("Missing qbit-email.properties; build with Maven to generate the artifact version");
+         }
+         Properties properties = new Properties();
+         properties.load(inputStream);
+         String version = properties.getProperty("version");
+         if(version == null || version.isBlank() || version.contains("${"))
+         {
+            throw new IllegalStateException("Missing or unfiltered version in qbit-email.properties; build with Maven");
+         }
+         return (version);
+      }
+      catch(IOException e)
+      {
+         throw new IllegalStateException("Could not read artifact version from qbit-email.properties", e);
+      }
+   }
+
+
+
    /*******************************************************************************
     ** Fluent setter for the config.
     *******************************************************************************/
@@ -197,7 +229,12 @@ public class EmailQBitProducer implements QBitMetaDataProducer<EmailQBitConfig>
       output.add(EmailApp.app(qBitConfig, tables));
       output.add(new EmailOutboxMessagingProviderMetaData().withName(qBitConfig.getBridgeProviderName()));
       output.addSelfToInstance(qInstance);
-      EmailHelp.apply(qInstance, qBitConfig.getAppName());
+      EmailHealthChecks.register(qInstance);
+      // Registration is metadata-only; core's startup sync guards hosts without helpContent.
+      HelpBundles.register(qInstance, "help/qbit-email.yaml");
+      HelpBundles.of(qInstance).getBundles().stream().filter(bundle -> "qbit-email".equals(bundle.getId()))
+         .flatMap(bundle -> bundle.getEntries().stream()).filter(entry -> "app:email;slot:help".equals(entry.getKey()))
+         .forEach(entry -> entry.setKey("app:" + qBitConfig.getAppName() + ";slot:help"));
       registerWebhooks(qInstance);
       com.kingsrook.qbits.email.outbox.EmailJobEffectTarget.register(qInstance);
       return (new MetaDataProducerMultiOutput());

src/main/java/com/kingsrook/qbits/email/api/EmailApi.java

@@ -32,9 +32,11 @@ import com.kingsrook.qbits.email.metadata.EmailTableCustomizers;
 import com.kingsrook.qbits.email.metadata.EmailTables;
 import com.kingsrook.qbits.email.outbox.EmailEffects;
 import com.kingsrook.qbits.email.outbox.EmailService;
+import com.kingsrook.qbits.email.permissions.EmailPermissionChecker;
 import com.kingsrook.qbits.email.support.EmailApiMapper;
 import com.kingsrook.qbits.email.support.EmailStore;
 import com.kingsrook.qbits.email.support.SystemWrites;
+import com.kingsrook.qbits.email.template.CrmLegacyTemplateRenderer;
 import com.kingsrook.qbits.email.template.EmailTemplateRenderer;
 import com.kingsrook.qbits.email.template.EmailTemplates;
 import com.kingsrook.qbits.email.template.VariableSchema;
@@ -120,6 +122,167 @@ public final class EmailApi
 
 
 
+   /*******************************************************************************
+    ** Checked single-recipient template handoff for CRM history. Content is returned
+    ** only after the stored envelope matches the caller-authorized template/version.
+    ** Existing metadata-only APIs deliberately remain unchanged.
+    *******************************************************************************/
+   public static EmailApiTemplateEffectResult sendTemplateOnce(Integer templateId, EmailApiRequest request, String effectKey) throws QException
+   {
+      if(request == null || request.getTo().size() != 1 || !request.getCc().isEmpty() || !request.getBcc().isEmpty()
+         || request.getSenderQbit() == null || request.getSenderProcess() == null
+         || request.getLinkedTableName() == null || request.getLinkedRecordId() == null)
+      {
+         throw (new IllegalArgumentException("Checked template delivery requires one recipient, sender and linked record"));
+      }
+      List<String> recipients;
+      try
+      {
+         recipients = EmailService.addresses(request.getTo());
+      }
+      catch(Exception e)
+      {
+         throw (new IllegalArgumentException("Checked template delivery requires a valid recipient", e));
+      }
+      if(recipients.size() != 1)
+      {
+         throw (new IllegalArgumentException("Checked template delivery requires exactly one mailbox"));
+      }
+      request.withTo(recipients);
+      EmailApiRenderedTemplate selected = renderTemplate(templateId, request);
+      request.withTemplateName(selected.templateName());
+      EmailApiEffectResult effect = sendOnce(request, effectKey);
+      if(effect.outcome() == EmailApiEffectOutcome.REFUSED || effect.message() == null)
+      {
+         return (new EmailApiTemplateEffectResult(effect, null));
+      }
+      List<QRecord> rows = read(EmailTables.MESSAGE, EmailStore.equal("id", effect.message().id()).withLimit(1),
+         Set.of("templateId", "templateVersionId", "senderQbit", "senderProcess", "linkedTableName", "linkedRecordId", "category",
+            "toAddresses", "ccAddresses", "bccAddresses", "suppressedAddresses", "subject"));
+      if(rows.isEmpty())
+      {
+         throw (new QException("Checked template delivery is unavailable"));
+      }
+      QRecord row = rows.getFirst();
+      if(!java.util.Objects.equals(selected.templateId(), row.getValueInteger("templateId"))
+         || !java.util.Objects.equals(selected.versionId(), row.getValueInteger("templateVersionId"))
+         || !java.util.Objects.equals(request.getSenderQbit(), row.getValueString("senderQbit"))
+         || !java.util.Objects.equals(request.getSenderProcess(), row.getValueString("senderProcess"))
+         || !java.util.Objects.equals(request.getLinkedTableName(), row.getValueString("linkedTableName"))
+         || !java.util.Objects.equals(request.getLinkedRecordId(), row.getValueString("linkedRecordId"))
+         || !java.util.Objects.equals(request.getCategory().name(), row.getValueString("category"))
+         || !java.util.Objects.equals(request.getTo().getFirst(), row.getValueString("toAddresses"))
+         || !blank(row.getValueString("ccAddresses")) || !blank(row.getValueString("bccAddresses")) || !blank(row.getValueString("suppressedAddresses")))
+      {
+         throw (new QException("Checked template delivery envelope does not match"));
+      }
+      return (new EmailApiTemplateEffectResult(effect, row.getValueString("subject")));
+   }
+
+
+
+   /*******************************************************************************
+    ** Optional empty recipient columns are equivalent.
+    *******************************************************************************/
+   private static boolean blank(String value)
+   {
+      return (value == null || value.isBlank());
+   }
+
+
+
+   /*******************************************************************************
+    ** Render as the caller: template and version reads enforce table/record locks.
+    ** Native kinds retain their category and classification policy. No PHI export.
+    *******************************************************************************/
+   public static EmailApiRenderedTemplate renderTemplate(Integer templateId, EmailApiRequest request) throws QException
+   {
+      if(templateId == null || request == null || request.getCategory() == null)
+      {
+         throw (new IllegalArgumentException("Template and expected delivery category are required"));
+      }
+      QRecord template = visibleTemplateRecord(EmailTables.TEMPLATE, EmailStore.equal("id", templateId));
+      if(Boolean.TRUE.equals(template.getValueBoolean("phiApproved")))
+      {
+         throw (new IllegalArgumentException("PHI-approved templates require the protected template send path"));
+      }
+      QRecord version = visibleActiveVersion(templateId, request.getLocale());
+      QRecord rendered;
+      if("CRM_LEGACY".equals(template.getValueString("kind")))
+      {
+         if(request.getCategory() != EmailApiCategory.TRANSACTIONAL && request.getCategory() != EmailApiCategory.MARKETING)
+         {
+            throw (new IllegalArgumentException("Legacy CRM templates support only transactional or marketing delivery"));
+         }
+         rendered = CrmLegacyTemplateRenderer.render(template, version, request.getVariables(), request.getSubject(), request.getMarkdownBody());
+      }
+      else
+      {
+         if(!Set.of("MARKDOWN", "HTML", "MJML").contains(template.getValueString("kind")))
+         {
+            throw (new IllegalArgumentException("Unsupported template kind"));
+         }
+         if(request.getSubject() != null || request.getMarkdownBody() != null || request.getHtmlBody() != null || request.getTextBody() != null)
+         {
+            throw (new IllegalArgumentException("Native template content cannot be overridden"));
+         }
+         var renderer = new EmailTemplateRenderer(template, version, EmailApiMapper.request(request));
+         rendered = renderer.renderContent("render", "");
+      }
+      return (new EmailApiRenderedTemplate(templateId, version.getValueInteger("id"), template.getValueString("name"), template.getValueString("kind"), rendered.getValueString("subject"),
+         rendered.getValueString("markdownBody"), rendered.getValueString("htmlBody"), rendered.getValueString("textBody")));
+   }
+
+   /*******************************************************************************
+    ** Declare inputs without exposing content; CRM only computes values in use.
+    *******************************************************************************/
+   public static Set<String> templateVariableNames(Integer templateId) throws QException
+   {
+      QRecord template = visibleTemplateRecord(EmailTables.TEMPLATE, EmailStore.equal("id", templateId));
+      QRecord version = visibleActiveVersion(templateId, "en");
+      if("CRM_LEGACY".equals(template.getValueString("kind")))
+      {
+         String source = String.valueOf(version.getValue("subject")) + version.getValue("bodySource") + version.getValue("textSource");
+         return (Set.of("contact.firstName", "contact.lastName", "company.name", "owner.name", "unsubscribeUrl").stream()
+            .filter(name -> source.contains("{{" + name + "}}")).collect(java.util.stream.Collectors.toUnmodifiableSet()));
+      }
+      return (new VariableSchema(version.getValueString("variablesSchema")).entries().keySet());
+   }
+
+   /*******************************************************************************
+    ** Read only versions visible to the caller, preferring locale then English.
+    *******************************************************************************/
+   private static QRecord visibleActiveVersion(Integer templateId, String requestedLocale) throws QException
+   {
+      String locale = requestedLocale == null ? "en" : requestedLocale;
+      QueryInput versionQuery = new QueryInput(EmailTables.VERSION).withShouldFetchHeavyFields(true)
+         .withFilter(EmailStore.equal("templateId", templateId).withCriteria(new QFilterCriteria("status", QCriteriaOperator.EQUALS, "ACTIVE")));
+      new EmailPermissionChecker().checkPermissionsThrowing(versionQuery, QContext.getQInstance().getTable(EmailTables.VERSION));
+      List<QRecord> versions = new QueryAction().execute(versionQuery).getRecords();
+      QRecord version = versions.stream().filter(row -> locale.equals(row.getValueString("locale"))).findFirst()
+         .orElseGet(() -> versions.stream().filter(row -> "en".equals(row.getValueString("locale"))).findFirst().orElse(null));
+      if(version == null)
+      {
+         throw (new IllegalArgumentException("Template has no visible active version"));
+      }
+      return (version);
+   }
+
+   /*******************************************************************************
+    ** Ordinary query actions deliberately avoid the email system-write scope.
+    *******************************************************************************/
+   private static QRecord visibleTemplateRecord(String table, QQueryFilter filter) throws QException
+   {
+      QueryInput query = new QueryInput(table).withShouldFetchHeavyFields(true).withFilter(filter);
+      new EmailPermissionChecker().checkPermissionsThrowing(query, QContext.getQInstance().getTable(table));
+      List<QRecord> rows = new QueryAction().execute(query).getRecords();
+      if(rows.size() != 1)
+      {
+         throw (new IllegalArgumentException("Template is unavailable"));
+      }
+      return (rows.getFirst());
+   }
+
    /*******************************************************************************
     ** Create a validated template and active version once. Returns false when
     ** it already exists. Invalid definitions throw IllegalArgumentException.

src/main/java/com/kingsrook/qbits/email/api/EmailApiRenderedTemplate.java

@@ -0,0 +1,30 @@
+/*
+ * QQQ - Low-code Application Framework for Engineers.
+ * Copyright (C) 2021-2025.  Kingsrook, LLC
+ * 651 N Broad St Ste 205 # 6917 | Middletown DE 19709 | United States
+ * contact@kingsrook.com
+ * https://github.com/Kingsrook/
+ *
+ * Licensed under the Apache License, Version 2.0 (the "License");
+ * you may not use this file except in compliance with the License.
+ * You may obtain a copy of the License at
+ *
+ *     https://www.apache.org/licenses/LICENSE-2.0
+ *
+ * Unless required by applicable law or agreed to in writing, software
+ * distributed under the License is distributed on an "AS IS" BASIS,
+ * WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
+ * See the License for the specific language governing permissions and
+ * limitations under the License.
+ */
+
+package com.kingsrook.qbits.email.api;
+
+
+/*******************************************************************************
+ ** Typed content and provenance. HTML must never be reinterpreted as Markdown.
+ *******************************************************************************/
+public record EmailApiRenderedTemplate(Integer templateId, Integer versionId, String templateName, String kind, String subject,
+                                       String markdownBody, String htmlBody, String textBody)
+{
+}

src/main/java/com/kingsrook/qbits/email/api/EmailApiTemplateEffectResult.java

@@ -0,0 +1,29 @@
+/*
+ * QQQ - Low-code Application Framework for Engineers.
+ * Copyright (C) 2021-2025.  Kingsrook, LLC
+ * 651 N Broad St Ste 205 # 6917 | Middletown DE 19709 | United States
+ * contact@kingsrook.com
+ * https://github.com/Kingsrook/
+ *
+ * Licensed under the Apache License, Version 2.0 (the "License");
+ * you may not use this file except in compliance with the License.
+ * You may obtain a copy of the License at
+ *
+ *     https://www.apache.org/licenses/LICENSE-2.0
+ *
+ * Unless required by applicable law or agreed to in writing, software
+ * distributed under the License is distributed on an "AS IS" BASIS,
+ * WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
+ * See the License for the specific language governing permissions and
+ * limitations under the License.
+ */
+
+package com.kingsrook.qbits.email.api;
+
+
+/*******************************************************************************
+ ** Exact stored subject for a checked template envelope, never an arbitrary lookup.
+ *******************************************************************************/
+public record EmailApiTemplateEffectResult(EmailApiEffectResult effect, String subject)
+{
+}

src/main/java/com/kingsrook/qbits/email/app/EmailApp.java

@@ -24,6 +24,7 @@ package com.kingsrook.qbits.email.app;
 import java.util.List;
 import java.util.Map;
 import com.kingsrook.qbits.email.EmailQBitConfig;
+import com.kingsrook.qbits.email.health.EmailHealthWidget;
 import com.kingsrook.qbits.email.metadata.EmailTables;
 import com.kingsrook.qqq.backend.core.actions.dashboard.widgets.AbstractWidgetRenderer;
 import com.kingsrook.qqq.backend.core.exceptions.QException;
@@ -64,6 +65,7 @@ public final class EmailApp
    {
       return (List.of(
          widget(HOME_WIDGET, "Overview", WidgetType.HTML.getType(), HomeRenderer.class),
+         widget("emailHealth", "Email health", WidgetType.STATISTICS.getType(), EmailHealthWidget.class),
          widget("emailTemplatePreview", "Preview", WidgetType.HTML.getType(), com.kingsrook.qbits.email.template.EmailPreviewWidget.class)));
 
    }
@@ -80,7 +82,7 @@ public final class EmailApp
          .withLabel(config.getAppLabel())
          .withIcon(new QIcon("mail"))
          .withPermissionRules(EmailTables.permissionRules())
-         .withWidgets(List.of(HOME_WIDGET));
+         .withWidgets(List.of("emailHealth", HOME_WIDGET));
       for(String name : EmailTables.MAIN)
       {
          if(tables.containsKey(name))

src/main/java/com/kingsrook/qbits/email/app/EmailHome.java

@@ -89,26 +89,13 @@ public final class EmailHome
       List<QRecord> messages = query(EmailTables.MESSAGE, new QQueryFilter().withOrderBy(new QFilterOrderBy("createDate", false))
          .withOrderBy(new QFilterOrderBy("id", false)).withLimit(20), List.of("id", "createDate", "toAddresses", "subject", "phiApproved", "status"));
       boolean admin = EmailPermissionChecker.has(EmailPermissions.ADMIN);
-      List<QRecord> providers = admin ? query(EmailTables.PROVIDER, new QQueryFilter().withOrderBy(new QFilterOrderBy("id", true)),
-         List.of("id", "label", "name", "enabled", "healthStatus", "lastSuccessDate", "lastFailureMessage", "maxPerMinute")) : List.of();
-      for(QRecord provider : providers)
-      {
-         Integer limit = provider.getValueInteger("maxPerMinute");
-         if(limit != null)
-         {
-            int used = count(EmailTables.ATTEMPT, since("startDate", now.minusSeconds(60))
-               .withCriteria("startDate", QCriteriaOperator.LESS_THAN_OR_EQUALS, now)
-               .withCriteria("providerId", QCriteriaOperator.EQUALS, provider.getValue("id")));
-            provider.setValue("headroom", Math.max(0, limit - used));
-         }
-      }
       List<EmailSetupStatus.Item> setup = List.of();
       if(admin)
       {
          EmailBuiltIns.ensure();
          setup = EmailSetupStatus.load();
       }
-      return (new RawHTML(null, EmailHomeView.render(totals, hourly(), providers, admin, messages, suppressions(), setup)));
+      return (new RawHTML(null, EmailHomeView.render(totals, hourly(), messages, suppressions(), setup)));
    }
 
    /*******************************************************************************

src/main/java/com/kingsrook/qbits/email/app/EmailHomeView.java

@@ -42,8 +42,8 @@ public final class EmailHomeView
    private static final String WRAP = "min-width:0;max-width:100%;overflow-wrap:anywhere;word-break:break-word;box-sizing:border-box;";
    private static final String CARD = WRAP + "padding:16px;border:1px solid rgba(127,127,127,.3);border-radius:8px;";
    private static final String ROW = WRAP + "display:grid;grid-template-columns:repeat(auto-fit,minmax(min(100%,12rem),1fr));gap:6px 16px;padding:10px 0;border-top:1px solid rgba(127,127,127,.2);";
-   private static final String FAIL = "#d64545";
    private static final String OK = "#2e9e5b";
+   private static final String FAIL = "#d64545";
    private static final DateTimeFormatter WHEN = DateTimeFormatter.ofPattern("MMM d, HH:mm 'UTC'", Locale.ENGLISH).withZone(ZoneOffset.UTC);
 
 
@@ -60,9 +60,9 @@ public final class EmailHomeView
    /*******************************************************************************
     ** One ordered home with real, viewer-scoped data supplied by EmailHome.
     *******************************************************************************/
-   public static String render(List<Integer> totals, ChartData hourly, List<QRecord> providers, boolean admin, List<QRecord> messages, ChartData suppressions)
+   public static String render(List<Integer> totals, ChartData hourly, List<QRecord> messages, ChartData suppressions)
    {
-      return (render(totals, hourly, providers, admin, messages, suppressions, List.of()));
+      return (render(totals, hourly, messages, suppressions, List.of()));
    }
 
 
@@ -70,7 +70,7 @@ public final class EmailHomeView
    /*******************************************************************************
     ** The same home with the Setup card first (email admins), when there are items.
     *******************************************************************************/
-   public static String render(List<Integer> totals, ChartData hourly, List<QRecord> providers, boolean admin, List<QRecord> messages, ChartData suppressions, List<EmailSetupStatus.Item> setup)
+   public static String render(List<Integer> totals, ChartData hourly, List<QRecord> messages, ChartData suppressions, List<EmailSetupStatus.Item> setup)
    {
       StringBuilder html = new StringBuilder("<div style=\"" + WRAP + "display:flex;flex-direction:column;gap:16px;color:inherit;line-height:1.4\">");
       setup(html, setup);
@@ -85,7 +85,6 @@ public final class EmailHomeView
       }
       html.append("</div>");
       bars(html, "Sends per hour, last 24 hours", hourly);
-      providers(html, providers, admin);
       messages(html, messages);
       bars(html, "Suppressions added, last 30 days", suppressions);
       return (html.append("</div>").toString());
@@ -189,32 +188,6 @@ public final class EmailHomeView
 
 
 
-   /*******************************************************************************
-    ** Provider health is admin-only; disabled providers never appear healthy.
-    *******************************************************************************/
-   private static void providers(StringBuilder html, List<QRecord> providers, boolean admin)
-   {
-      section(html, "Provider health");
-      if(!admin || providers.isEmpty())
-      {
-         html.append("<p style=\"margin:0;opacity:.75\">").append(admin ? "No providers configured." : "Provider health needs email.admin.").append("</p>");
-      }
-      for(QRecord provider : providers)
-      {
-         String status = Boolean.FALSE.equals(provider.getValueBoolean("enabled")) ? "Disabled"
-            : "HEALTHY".equals(provider.getValueString("healthStatus")) ? "Healthy" : "UNHEALTHY".equals(provider.getValueString("healthStatus")) ? "Unhealthy" : "Unknown";
-         String color = "Healthy".equals(status) ? OK : "Unhealthy".equals(status) ? FAIL : "#808080";
-         html.append("<div style=\"").append(ROW).append("\">")
-            .append(cell("Provider", "<strong>" + esc(value(provider, "label", value(provider, "name", "Provider"))) + "</strong><br><span style=\"color:" + color + "\">" + status + "</span>"))
-            .append(cell("Last success", esc(when(provider.getValueInstant("lastSuccessDate")))))
-            .append(cell("Last failure", esc(value(provider, "lastFailureMessage", "None"))))
-            .append(cell("Per-minute headroom", esc(value(provider, "headroom", "No limit")))).append("</div>");
-      }
-      html.append("</section>");
-   }
-
-
-
    /*******************************************************************************
     ** The whole row is a link. Labelled columns stack as cards on narrow screens.
     *******************************************************************************/

src/main/java/com/kingsrook/qbits/email/app/EmailSetupStatus.java

@@ -101,7 +101,7 @@ public final class EmailSetupStatus
       }
       else if(active != null && "UNHEALTHY".equals(active.getValueString("healthStatus")))
       {
-         items.add(new Item("Provider", EmailTables.PROVIDER, State.TODO, "The default provider is failing: " + valueOr(active.getValueString("lastFailureMessage"), "see its last failure") + ".",
+         items.add(new Item("Provider", EmailTables.PROVIDER, State.TODO, "The default provider is failing. See System Health for its status.",
             "Check its settings and secret variables, then Send Test Email."));
       }
       else

src/main/java/com/kingsrook/qbits/email/health/EmailHealthChecks.java

@@ -0,0 +1,223 @@
+/*
+ * QQQ - Low-code Application Framework for Engineers.
+ * Copyright (C) 2021-2025.  Kingsrook, LLC
+ * 651 N Broad St Ste 205 # 6917 | Middletown DE 19709 | United States
+ * contact@kingsrook.com
+ * https://github.com/Kingsrook/
+ *
+ * Licensed under the Apache License, Version 2.0 (the "License");
+ * you may not use this file except in compliance with the License.
+ * You may obtain a copy of the License at
+ *
+ *     https://www.apache.org/licenses/LICENSE-2.0
+ *
+ * Unless required by applicable law or agreed to in writing, software
+ * distributed under the License is distributed on an "AS IS" BASIS,
+ * WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
+ * See the License for the specific language governing permissions and
+ * limitations under the License.
+ */
+
+package com.kingsrook.qbits.email.health;
+
+
+import java.time.Instant;
+import java.util.ArrayList;
+import java.util.EnumSet;
+import java.util.List;
+import java.util.Set;
+import java.util.stream.Collectors;
+import com.kingsrook.qbits.email.EmailRuntime;
+import com.kingsrook.qbits.email.api.EmailApi;
+import com.kingsrook.qbits.email.api.EmailApiCategory;
+import com.kingsrook.qbits.email.api.EmailApiReadinessCheck;
+import com.kingsrook.qbits.email.metadata.EmailTables;
+import com.kingsrook.qbits.email.support.EmailStore;
+import com.kingsrook.qbits.email.support.SystemWrites;
+import com.kingsrook.qqq.backend.core.actions.tables.QueryAction;
+import com.kingsrook.qqq.backend.core.exceptions.QException;
+import com.kingsrook.qqq.backend.core.health.HealthCategory;
+import com.kingsrook.qqq.backend.core.health.HealthCheck;
+import com.kingsrook.qqq.backend.core.health.HealthCheckInput;
+import com.kingsrook.qqq.backend.core.health.HealthCheckKind;
+import com.kingsrook.qqq.backend.core.health.HealthCheckMetaData;
+import com.kingsrook.qqq.backend.core.health.HealthCheckOutcome;
+import com.kingsrook.qqq.backend.core.health.HealthCheckSupplier;
+import com.kingsrook.qqq.backend.core.health.HealthCheckSupplierMetaData;
+import com.kingsrook.qqq.backend.core.health.HealthChecksMetaData;
+import com.kingsrook.qqq.backend.core.health.HealthDetails;
+import com.kingsrook.qqq.backend.core.model.actions.tables.query.QQueryFilter;
+import com.kingsrook.qqq.backend.core.model.actions.tables.query.QueryInput;
+import com.kingsrook.qqq.backend.core.model.data.QRecord;
+import com.kingsrook.qqq.backend.core.model.metadata.QInstance;
+import com.kingsrook.qqq.backend.core.model.metadata.code.QCodeReference;
+
+
+/*******************************************************************************
+ ** Central health adapters reuse readiness and passive delivery state; never send.
+ *******************************************************************************/
+public class EmailHealthChecks implements HealthCheckSupplier
+{
+   /*******************************************************************************
+    ** Register without querying data during metadata production.
+    *******************************************************************************/
+   public static void register(QInstance instance)
+   {
+      HealthChecksMetaData registry = HealthChecksMetaData.ofOrWithNew(instance);
+      if(registry.getChecks().stream().noneMatch(check -> "email.readiness".equals(check.getName())))
+      {
+         registry.withCheck(definition("email.readiness", EmailHealthChecks::readiness));
+      }
+      if(registry.getSuppliers().stream().noneMatch(supplier -> "email.provider".equals(supplier.getNamePrefix())))
+      {
+         registry.withSupplier(new HealthCheckSupplierMetaData().withNamePrefix("email.provider").withComponent("email")
+            .withSupplier(new QCodeReference(EmailHealthChecks.class)));
+      }
+   }
+
+
+
+   /*******************************************************************************
+    ** Provider primary keys are integers, so their names are already lowercase.
+    ** Capture only identity; each execution rereads current state.
+    *******************************************************************************/
+   @Override
+   public List<HealthCheckMetaData> supply(QInstance instance) throws QException
+   {
+      List<HealthCheckMetaData> checks = new ArrayList<>();
+      for(QRecord provider : providers(EmailStore.equal("enabled", true), Set.of("id")))
+      {
+         Integer id = provider.getValueInteger("id");
+         checks.add(definition("email.provider." + id, input -> provider(id, input)));
+      }
+      return (checks);
+   }
+
+
+
+   /*******************************************************************************
+    ** Bound execution cooperatively around existing reads. Core also enforces
+    ** the hard timeout. Exception text may contain PHI or secrets: omit it.
+    *******************************************************************************/
+   private static HealthCheckMetaData definition(String name, HealthCheck check)
+   {
+      return (new HealthCheckMetaData().withName(name).withLabel(name).withComponent("email")
+         .withCategory(HealthCategory.EMAIL).withKind(HealthCheckKind.DEPENDENCY)
+         .withIntervalSeconds(EmailHealthWidget.CHECK_INTERVAL_MINUTES * 60).withTimeoutMs(5000).withCheckInstance(input ->
+         {
+            try
+            {
+               requireTime(input);
+               HealthCheckOutcome outcome = check.run(input);
+               requireTime(input);
+               return (outcome);
+            }
+            catch(Exception e)
+            {
+               return (HealthCheckOutcome.down("Email health check failed: " + e.getClass().getSimpleName()));
+            }
+         }));
+   }
+
+
+
+   /*******************************************************************************
+    ** Aggregate all category preflights, exposing enum names instead of reasons.
+    *******************************************************************************/
+   private static HealthCheckOutcome readiness(HealthCheckInput input) throws QException
+   {
+      Set<EmailApiReadinessCheck> failed = EnumSet.noneOf(EmailApiReadinessCheck.class);
+      boolean ready = true;
+      for(EmailApiCategory category : EmailApiCategory.values())
+      {
+         requireTime(input);
+         var readiness = EmailApi.readiness(input.getQInstance(), category);
+         ready &= readiness.ready();
+         failed.addAll(readiness.failedChecks());
+      }
+      if(ready)
+      {
+         return (HealthCheckOutcome.up("Email configuration ready").withDetails(new HealthDetails().withValue("failedChecks", "")));
+      }
+      var config = EmailRuntime.config(input.getQInstance());
+      String app = config == null || config.getAppLabel() == null ? "Email" : config.getAppLabel();
+      List<String> fixes = failed.stream().map(check -> fix(check, app)).toList();
+      String message = "Email configuration incomplete: " + String.join(" ", fixes);
+      String details = String.join("\n", fixes);
+      return (HealthCheckOutcome.degraded(message.length() > 500 ? message.substring(0, 500) : message)
+         .withDetails(new HealthDetails().withValue("failedChecks", failed.stream().map(Enum::name).collect(Collectors.joining(",")))
+            .withValue("howToFix", details.length() > 4000 ? details.substring(0, 4000) : details)));
+   }
+
+
+
+   /*******************************************************************************
+    ** Plain-words statement of one missing prerequisite and where to set it.
+    *******************************************************************************/
+   private static String fix(EmailApiReadinessCheck check, String app)
+   {
+      return (switch(check)
+      {
+         case NOT_INSTALLED -> "The Email qbit is not installed.";
+         case PROVIDER_MISSING -> "No enabled default email provider (" + app + " > Provider: add one and tick Enabled and Is Default).";
+         case PROVIDER_INVALID -> "The default email provider settings are invalid (" + app + " > Provider: open the default provider and correct it).";
+         case PHI_PROVIDER -> "PHI email needs a PHI-enabled provider with open and click tracking off (" + app + " > Provider).";
+         case PUBLIC_BASE_URL -> "Public base URL is not set (the publicBaseUrl setting in the Email qbit config). Needed for marketing unsubscribe links; transactional email is unaffected.";
+         case UNSUBSCRIBE_KEY -> "The QQQ_EMAIL_UNSUBSCRIBE_KEY secret is not set (deployment environment variable). Needed for marketing unsubscribe links; transactional email is unaffected.";
+         case BRAND_POSTAL_ADDRESS -> "Brand postal address is not set (" + app + " > Brand > open the default brand > Postal address). Needed for marketing email footers; transactional email is unaffected.";
+         case BODY_KEY -> "The QQQ_EMAIL_BODY_KEY secret is not set (deployment environment variable). Needed for PHI email.";
+      });
+   }
+
+
+
+   /*******************************************************************************
+    ** The transport SPI has no non-sending connectivity method. Passive state
+    ** is the only signal; never read or publish lastFailureMessage.
+    *******************************************************************************/
+   private static HealthCheckOutcome provider(Integer id, HealthCheckInput input) throws QException
+   {
+      List<QRecord> rows = providers(EmailStore.equal("id", id).withLimit(1), Set.of("id", "enabled", "healthStatus", "lastSuccessDate"));
+      requireTime(input);
+      if(rows.isEmpty() || !Boolean.TRUE.equals(rows.getFirst().getValueBoolean("enabled")))
+      {
+         return (HealthCheckOutcome.unknown("Provider disabled or removed"));
+      }
+      QRecord row = rows.getFirst();
+      String state = row.getValueString("healthStatus");
+      HealthCheckOutcome outcome = "HEALTHY".equals(state) ? HealthCheckOutcome.up("Passive provider state healthy")
+         : "UNHEALTHY".equals(state) ? HealthCheckOutcome.down("Passive provider state unhealthy; see provider record")
+         : HealthCheckOutcome.unknown("Passive provider state unavailable");
+      HealthDetails details = new HealthDetails().withValue("providerId", id).withValue("passive", true);
+      Instant lastSuccess = row.getValueInstant("lastSuccessDate");
+      if(lastSuccess != null)
+      {
+         details.withValue("lastSuccessDate", lastSuccess);
+      }
+      return (outcome.withDetails(details));
+   }
+
+
+
+   /*******************************************************************************
+    ** Select only needed fields under the qbit's established system read scope.
+    *******************************************************************************/
+   private static List<QRecord> providers(QQueryFilter filter, Set<String> fields) throws QException
+   {
+      return (SystemWrites.call(() -> new QueryAction().execute(new QueryInput(EmailTables.PROVIDER).withFilter(filter)
+         .withFieldNamesToInclude(fields).withShouldFetchHeavyFields(false).withShouldOmitHiddenFields(false)).getRecords()));
+   }
+
+
+
+   /*******************************************************************************
+    ** Do not start further work after the runner's deadline or cancellation.
+    *******************************************************************************/
+   private static void requireTime(HealthCheckInput input) throws QException
+   {
+      if(Thread.currentThread().isInterrupted() || (input.getDeadline() != null && !Instant.now().isBefore(input.getDeadline())))
+      {
+         throw (new QException("Health check deadline exceeded"));
+      }
+   }
+}

src/main/java/com/kingsrook/qbits/email/health/EmailHealthWidget.java

@@ -0,0 +1,108 @@
+/*
+ * QQQ - Low-code Application Framework for Engineers.
+ * Copyright (C) 2021-2025.  Kingsrook, LLC
+ * 651 N Broad St Ste 205 # 6917 | Middletown DE 19709 | United States
+ * contact@kingsrook.com
+ * https://github.com/Kingsrook/
+ *
+ * Licensed under the Apache License, Version 2.0 (the "License");
+ * you may not use this file except in compliance with the License.
+ * You may obtain a copy of the License at
+ *
+ *     https://www.apache.org/licenses/LICENSE-2.0
+ *
+ * Unless required by applicable law or agreed to in writing, software
+ * distributed under the License is distributed on an "AS IS" BASIS,
+ * WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
+ * See the License for the specific language governing permissions and
+ * limitations under the License.
+ */
+
+package com.kingsrook.qbits.email.health;
+
+
+import java.net.URLEncoder;
+import java.nio.charset.StandardCharsets;
+import java.util.List;
+import java.util.Set;
+import com.kingsrook.qbits.email.support.EmailStore;
+import com.kingsrook.qqq.backend.core.actions.dashboard.widgets.AbstractWidgetRenderer;
+import com.kingsrook.qqq.backend.core.actions.permissions.PermissionsHelper;
+import com.kingsrook.qqq.backend.core.actions.permissions.TablePermissionSubType;
+import com.kingsrook.qqq.backend.core.actions.tables.QueryAction;
+import com.kingsrook.qqq.backend.core.context.QContext;
+import com.kingsrook.qqq.backend.core.exceptions.QException;
+import com.kingsrook.qqq.backend.core.health.HealthMetaDataProvider;
+import com.kingsrook.qqq.backend.core.health.HealthStatus;
+import com.kingsrook.qqq.backend.core.model.actions.tables.query.QueryInput;
+import com.kingsrook.qqq.backend.core.model.actions.widgets.RenderWidgetInput;
+import com.kingsrook.qqq.backend.core.model.actions.widgets.RenderWidgetOutput;
+import com.kingsrook.qqq.backend.core.model.dashboard.widgets.StatisticsData;
+import com.kingsrook.qqq.backend.core.model.data.QRecord;
+import com.kingsrook.qqq.backend.core.utils.JsonUtils;
+
+
+/*******************************************************************************
+ ** One standard status line linking to central checks; no provider diagnostics.
+ *******************************************************************************/
+public class EmailHealthWidget extends AbstractWidgetRenderer
+{
+   public static final String NOT_CHECKED = "Not checked yet";
+
+   //////////////////////////////////////////////////////////////////////////////
+   // the interval of the email health checks (EmailHealthChecks), in minutes   //
+   //////////////////////////////////////////////////////////////////////////////
+   static final int CHECK_INTERVAL_MINUTES = 5;
+
+
+
+   /*******************************************************************************
+    ** Human words for a health status; unknown means no check has reported yet.
+    *******************************************************************************/
+   static String wording(String status)
+   {
+      return (switch(status)
+      {
+         case "UP" -> "Healthy";
+         case "DEGRADED" -> "Degraded";
+         case "DOWN" -> "Down";
+         default -> NOT_CHECKED;
+      });
+   }
+
+
+
+   /*******************************************************************************
+    ** Read the persisted rollup as the viewer, preserving health permissions.
+    *******************************************************************************/
+   @Override
+   public RenderWidgetOutput render(RenderWidgetInput input) throws QException
+   {
+      String status = HealthStatus.UNKNOWN.name();
+      boolean installed = QContext.getQInstance().getTable(HealthMetaDataProvider.COMPONENT_TABLE) != null;
+      boolean readable = installed && PermissionsHelper.hasTablePermission(input, HealthMetaDataProvider.COMPONENT_TABLE, TablePermissionSubType.READ);
+      if(readable)
+      {
+         List<QRecord> rows = new QueryAction().execute(new QueryInput(HealthMetaDataProvider.COMPONENT_TABLE)
+            .withFilter(EmailStore.equal("name", "email").withLimit(1)).withFieldNamesToInclude(Set.of("status"))).getRecords();
+         if(!rows.isEmpty())
+         {
+            String stored = rows.getFirst().getValueString("status");
+            for(HealthStatus candidate : HealthStatus.values())
+            {
+               if(candidate.name().equals(stored))
+               {
+                  status = candidate.name();
+               }
+            }
+         }
+      }
+      String context = !installed ? "Email - health monitoring not configured" : readable ? "Email - System Health. Checks run every " + CHECK_INTERVAL_MINUTES + " minutes" : "Email - health access required";
+      StatisticsData data = new StatisticsData().withCount(wording(status)).withCountFontSize("1rem").withCountContext(context);
+      if(readable)
+      {
+         data.withCountURL("/app/health_check?filter=" + URLEncoder.encode(JsonUtils.toJson(EmailStore.equal("component", "email")), StandardCharsets.UTF_8));
+      }
+      return (new RenderWidgetOutput(data));
+   }
+}

src/main/java/com/kingsrook/qbits/email/metadata/EmailEnums.java

@@ -202,7 +202,8 @@ public final class EmailEnums
    {
       MARKDOWN,
       MJML,
-      HTML;
+      HTML,
+      CRM_LEGACY;
 
       /*******************************************************************************
        ** Stable database value.

src/main/java/com/kingsrook/qbits/email/metadata/EmailHelp.java

@@ -1,130 +0,0 @@
-/*
- * QQQ - Low-code Application Framework for Engineers.
- * Copyright (C) 2021-2025.  Kingsrook, LLC
- * 651 N Broad St Ste 205 # 6917 | Middletown DE 19709 | United States
- * contact@kingsrook.com
- * https://github.com/Kingsrook/
- *
- * Licensed under the Apache License, Version 2.0 (the "License");
- * you may not use this file except in compliance with the License.
- * You may obtain a copy of the License at
- *
- *     https://www.apache.org/licenses/LICENSE-2.0
- *
- * Unless required by applicable law or agreed to in writing, software
- * distributed under the License is distributed on an "AS IS" BASIS,
- * WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
- * See the License for the specific language governing permissions and
- * limitations under the License.
- */
-
-package com.kingsrook.qbits.email.metadata;
-
-
-import java.io.IOException;
-import java.io.InputStream;
-import java.util.LinkedHashMap;
-import java.util.Map;
-import com.fasterxml.jackson.databind.JsonNode;
-import com.fasterxml.jackson.databind.ObjectMapper;
-import com.fasterxml.jackson.dataformat.yaml.YAMLFactory;
-import com.kingsrook.qqq.backend.core.exceptions.QException;
-import com.kingsrook.qqq.backend.core.model.metadata.QInstance;
-import com.kingsrook.qqq.backend.core.model.metadata.help.QHelpContent;
-import com.kingsrook.qqq.backend.core.model.metadata.layout.QAppMetaData;
-import com.kingsrook.qqq.backend.core.model.metadata.tables.QTableMetaData;
-
-
-/*******************************************************************************
- ** Applies help/qbit-email.yaml (the QQQ help-bundle format) to the
- ** Email app and its email_* tables: what each table is for and how
- ** its rows get created, shown on the table screen and when it is empty.
- ** STAND-IN(core=QRun-IO/qqq#1198, removeBy=4.1.0-RC.8): replace with HelpBundles.register once the pinned
- ** QQQ release includes it; the bundle file stays the same.
- *******************************************************************************/
-public final class EmailHelp
-{
-   public static final String RESOURCE = "/help/qbit-email.yaml";
-   public static final String SLOT     = "help";
-
-
-
-   /*******************************************************************************
-    ** Utility class.
-    *******************************************************************************/
-   private EmailHelp()
-   {
-   }
-
-
-
-   /*******************************************************************************
-    ** The bundle's entries by key, validated (fails startup if malformed).
-    *******************************************************************************/
-   public static Map<String, JsonNode> entries() throws QException
-   {
-      try(InputStream stream = EmailHelp.class.getResourceAsStream(RESOURCE))
-      {
-         if(stream == null)
-         {
-            throw (new IOException("missing resource"));
-         }
-         JsonNode bundle = new ObjectMapper(new YAMLFactory()).readTree(stream);
-         if(!"qbit-email".equals(bundle.path("bundle").asText()) || !"QBIT".equals(bundle.path("layer").asText()))
-         {
-            throw (new IOException("invalid bundle header"));
-         }
-         Map<String, JsonNode> entries = new LinkedHashMap<>();
-         for(JsonNode entry : bundle.path("entries"))
-         {
-            String key     = entry.path("key").asText();
-            String summary = entry.path("summary").asText();
-            if(key.isBlank() || summary.isBlank() || summary.length() > 120 || entry.path("content").asText().isBlank() || entries.put(key, entry) != null)
-            {
-               throw (new IOException("invalid or duplicate entry: " + key));
-            }
-         }
-         return (entries);
-      }
-      catch(IOException | RuntimeException e)
-      {
-         throw (new QException("Could not load " + RESOURCE, e));
-      }
-   }
-
-
-
-   /*******************************************************************************
-    ** Apply the help to the app and every email_* table in the instance.
-    ** A host's own help on a table is kept (the bundle only fills the slot).
-    *******************************************************************************/
-   public static void apply(QInstance qInstance, String appName) throws QException
-   {
-      Map<String, JsonNode> entries = entries();
-      for(QTableMetaData table : qInstance.getTables().values())
-      {
-         JsonNode entry = entries.get("table:" + table.getName() + ";slot:" + SLOT);
-         if(entry != null && (table.getHelpContent() == null || !table.getHelpContent().containsKey(SLOT)))
-         {
-            table.withHelpContent(SLOT, content(entry));
-         }
-      }
-      QAppMetaData app = qInstance.getApp(appName);
-      JsonNode     appEntry = entries.get("app:email;slot:" + SLOT);
-      if(app != null && appEntry != null && (app.getHelpContent() == null || !app.getHelpContent().containsKey(SLOT)))
-      {
-         app.withHelpContent(SLOT, content(appEntry));
-      }
-   }
-
-
-
-   /*******************************************************************************
-    ** Summary as the first paragraph, then the content, as markdown.
-    *******************************************************************************/
-   static QHelpContent content(JsonNode entry)
-   {
-      return (new QHelpContent().withContentAsMarkdown(entry.path("summary").asText().strip() + "\n\n" + entry.path("content").asText().strip()));
-   }
-
-}

src/main/java/com/kingsrook/qbits/email/permissions/EmailPermissionChecker.java

@@ -21,6 +21,7 @@
 package com.kingsrook.qbits.email.permissions;
 
 
+import com.kingsrook.qbits.email.EmailRuntime;
 import com.kingsrook.qbits.email.metadata.EmailTables;
 import com.kingsrook.qbits.email.processes.EmailProcesses;
 import com.kingsrook.qqq.backend.core.actions.permissions.CustomPermissionChecker;
@@ -30,6 +31,7 @@ import com.kingsrook.qqq.backend.core.model.actions.AbstractActionInput;
 import com.kingsrook.qqq.backend.core.model.actions.tables.delete.DeleteInput;
 import com.kingsrook.qqq.backend.core.model.actions.tables.insert.InsertInput;
 import com.kingsrook.qqq.backend.core.model.actions.tables.update.UpdateInput;
+import com.kingsrook.qqq.backend.core.model.metadata.layout.QAppMetaData;
 import com.kingsrook.qqq.backend.core.model.metadata.permissions.MetaDataWithPermissionRules;
 import com.kingsrook.qqq.backend.core.model.metadata.processes.QProcessMetaData;
 import com.kingsrook.qqq.backend.core.model.metadata.tables.QTableMetaData;
@@ -58,7 +60,7 @@ public class EmailPermissionChecker implements CustomPermissionChecker
       {
          throw (new QPermissionDeniedException("Email messages and attempts are written only by the email qbit. Use Send Now, Resend or Cancel."));
       }
-      if(!has(needed))
+      if(!has(needed) && !hasTemplateGrant(actionInput, metaData))
       {
          throw (new QPermissionDeniedException("This needs the " + needed + " permission."));
       }
@@ -66,6 +68,36 @@ public class EmailPermissionChecker implements CustomPermissionChecker
 
 
 
+   /*******************************************************************************
+    ** Additional host permissions are restricted to template data and lifecycle.
+    *******************************************************************************/
+   private static boolean hasTemplateGrant(AbstractActionInput input, MetaDataWithPermissionRules metaData)
+   {
+      if(metaData instanceof QTableMetaData table
+         && (EmailTables.TEMPLATE.equals(table.getName()) || EmailTables.VERSION.equals(table.getName())))
+      {
+         return (hasTemplatePermission(input instanceof InsertInput || input instanceof UpdateInput || input instanceof DeleteInput));
+      }
+      if(metaData instanceof QAppMetaData app && EmailRuntime.config() != null && EmailRuntime.config().getAppName().equals(app.getName()))
+      {
+         return (hasTemplatePermission(false));
+      }
+      return (metaData instanceof QProcessMetaData process
+         && (EmailProcesses.NEW_VERSION.equals(process.getName()) || EmailProcesses.ACTIVATE_VERSION.equals(process.getName()))
+         && hasTemplatePermission(true));
+   }
+
+   /*******************************************************************************
+    ** Check only the configured read/write grant, without implying email.manage.
+    *******************************************************************************/
+   public static boolean hasTemplatePermission(boolean write)
+   {
+      var config = EmailRuntime.config();
+      String base = config == null ? null : config.getTemplatePermissionBaseName();
+      QSession session = QContext.getQSession();
+      return (base != null && !base.isBlank() && session != null && session.hasPermission(base + (write ? ".write" : ".read")));
+   }
+
    /*******************************************************************************
     ** The permission an action needs (null: nobody may do it directly).
     *******************************************************************************/

src/main/java/com/kingsrook/qbits/email/template/CrmLegacyTemplateRenderer.java

@@ -0,0 +1,90 @@
+/*
+ * QQQ - Low-code Application Framework for Engineers.
+ * Copyright (C) 2021-2025.  Kingsrook, LLC
+ * 651 N Broad St Ste 205 # 6917 | Middletown DE 19709 | United States
+ * contact@kingsrook.com
+ * https://github.com/Kingsrook/
+ *
+ * Licensed under the Apache License, Version 2.0 (the "License");
+ * you may not use this file except in compliance with the License.
+ * You may obtain a copy of the License at
+ *
+ *     https://www.apache.org/licenses/LICENSE-2.0
+ *
+ * Unless required by applicable law or agreed to in writing, software
+ * distributed under the License is distributed on an "AS IS" BASIS,
+ * WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
+ * See the License for the specific language governing permissions and
+ * limitations under the License.
+ */
+
+package com.kingsrook.qbits.email.template;
+
+
+import java.io.Serializable;
+import java.nio.charset.StandardCharsets;
+import java.util.Map;
+import java.util.regex.Matcher;
+import java.util.regex.Pattern;
+import com.kingsrook.qqq.backend.core.model.data.QRecord;
+
+
+/*******************************************************************************
+ ** Compatibility for migrated CRM content. Customer values are never programs.
+ *******************************************************************************/
+public final class CrmLegacyTemplateRenderer
+{
+   private static final Pattern TOKENS = Pattern.compile("\\{\\{(contact.firstName|contact.lastName|company.name|owner.name|unsubscribeUrl)\\}\\}");
+
+   /*******************************************************************************
+    ** Utility class.
+    *******************************************************************************/
+   private CrmLegacyTemplateRenderer()
+   {
+   }
+
+   /*******************************************************************************
+    ** Preserve the original subject/body override and text-before-HTML behavior.
+    *******************************************************************************/
+   public static QRecord render(QRecord template, QRecord version, Map<String, Serializable> values, String subjectOverride, String bodyOverride)
+   {
+      if(!"crm".equals(template.getValueString("ownerQbit")) || Boolean.TRUE.equals(template.getValueBoolean("phiApproved")))
+      {
+         throw (new IllegalArgumentException("Legacy CRM content requires CRM ownership and cannot be PHI approved"));
+      }
+      String subject = subjectOverride == null || subjectOverride.isBlank() ? version.getValueString("subject") : subjectOverride;
+      String body = bodyOverride == null || bodyOverride.isBlank() ? version.getValueString("textSource") : bodyOverride;
+      if(body == null)
+      {
+         body = version.getValueString("bodySource");
+      }
+      if(subject == null || subject.isBlank() || body == null || body.isBlank())
+      {
+         throw (new IllegalArgumentException("Email subject and body are required"));
+      }
+      subject = replace(subject, values);
+      body = replace(body, values);
+      if(subject.contains("\r") || subject.contains("\n") || (long) subject.getBytes(StandardCharsets.UTF_8).length + body.getBytes(StandardCharsets.UTF_8).length > 1_048_576)
+      {
+         throw (new IllegalArgumentException("Invalid or oversized template output"));
+      }
+      return (new QRecord().withValue("subject", subject).withValue("markdownBody", body)
+         .withValue("templateId", template.getValue("id")).withValue("templateVersionId", version.getValue("id")));
+   }
+
+   /*******************************************************************************
+    ** Replace only tokens in the original source, retaining unknown literals.
+    *******************************************************************************/
+   private static String replace(String source, Map<String, Serializable> values)
+   {
+      Matcher matcher = TOKENS.matcher(source);
+      StringBuilder result = new StringBuilder();
+      while(matcher.find())
+      {
+         Serializable value = values.get(matcher.group(1));
+         matcher.appendReplacement(result, Matcher.quoteReplacement(value == null ? "" : value.toString()));
+      }
+      matcher.appendTail(result);
+      return (result.toString());
+   }
+}

src/main/java/com/kingsrook/qbits/email/template/EmailTemplateDefinition.java

@@ -275,9 +275,9 @@ public final class EmailTemplateDefinition
       {
          reasons.add("Category is required");
       }
-      if(kind == null || !List.of("MARKDOWN", "MJML", "HTML").contains(kind))
+      if(kind == null || !List.of("MARKDOWN", "MJML", "HTML", "CRM_LEGACY").contains(kind))
       {
-         reasons.add("Kind must be MARKDOWN, MJML or HTML");
+         reasons.add("Kind must be MARKDOWN, MJML, HTML or CRM_LEGACY");
       }
       if(subject == null || subject.isBlank())
       {

src/main/java/com/kingsrook/qbits/email/template/EmailTemplateRenderer.java

@@ -57,6 +57,7 @@ import com.kingsrook.qqq.backend.core.model.metadata.tables.QTableMetaData;
  *******************************************************************************/
 public final class EmailTemplateRenderer
 {
+   private final EmailRequest request;
    private final QRecord template;
    private final QRecord version;
    private final QRecord brand;
@@ -98,6 +99,7 @@ public final class EmailTemplateRenderer
     *******************************************************************************/
    public EmailTemplateRenderer(QRecord template, QRecord version, EmailRequest request) throws QException
    {
+      this.request = request;
       this.template = template;
       this.version = version;
       approved = Boolean.TRUE.equals(template.getValueBoolean("phiApproved")) && version.getValue("id") != null
@@ -117,6 +119,21 @@ public final class EmailTemplateRenderer
       EmailBrands.validate(brand);
       schema = new VariableSchema(version.getValueString("variablesSchema"));
       records = new LinkedHashMap<>(request.getRecordVariables());
+      if("CRM_LEGACY".equals(template.getValueString("kind")))
+      {
+         if(!records.isEmpty())
+         {
+            throw (new IllegalArgumentException("Legacy CRM variables must be supplied from caller-visible records"));
+         }
+         values = new LinkedHashMap<>(request.getVariables());
+         category = request.getCategory() == null ? EmailCategory.valueOf(template.getValueString("category")) : request.getCategory();
+         if(category != EmailCategory.TRANSACTIONAL && category != EmailCategory.MARKETING)
+         {
+            throw (new IllegalArgumentException("Legacy CRM templates support only transactional or marketing delivery"));
+         }
+         CrmLegacyTemplateRenderer.render(template, version, values, request.getSubject(), request.getMarkdownBody());
+         return;
+      }
       java.util.Set<String> references = new java.util.LinkedHashSet<>();
       for(String field : List.of("subject", "preheader", "bodySource", "textSource", "compiledHtml"))
       {
@@ -287,6 +304,40 @@ public final class EmailTemplateRenderer
     *******************************************************************************/
    public QRecord render(String messageId, String unsubscribe, boolean encrypt)
    {
+      return (render(messageId, unsubscribe, encrypt, true));
+   }
+
+   /*******************************************************************************
+    ** Render typed content for an existing transport, which adds its own layout.
+    *******************************************************************************/
+   public QRecord renderContent(String messageId, String unsubscribe)
+   {
+      return (render(messageId, unsubscribe, false, false));
+   }
+
+   /*******************************************************************************
+    ** Share parsing, classification and output limits across both consumers.
+    *******************************************************************************/
+   private QRecord render(String messageId, String unsubscribe, boolean encrypt, boolean decorate)
+   {
+      if("CRM_LEGACY".equals(template.getValueString("kind")))
+      {
+         QRecord rendered = CrmLegacyTemplateRenderer.render(template, version, values, request.getSubject(), request.getMarkdownBody());
+         String html = EmailMarkdown.render(rendered.getValueString("markdownBody"), brand);
+         if(decorate)
+         {
+            html = EmailLayout.render(html, null, brand, category, unsubscribe);
+         }
+         String text = HtmlToText.convert(html);
+         if((long) rendered.getValueString("subject").getBytes(java.nio.charset.StandardCharsets.UTF_8).length
+            + html.getBytes(java.nio.charset.StandardCharsets.UTF_8).length + text.getBytes(java.nio.charset.StandardCharsets.UTF_8).length > 1_048_576)
+         {
+            throw (new IllegalArgumentException("Template output is too large"));
+         }
+         return (rendered.withValue("htmlBody", html).withValue("textBody", text)
+            .withValue("variablesSnapshot", "{}").withValue("brandId", brand.getValue("id"))
+            .withValue("locale", version.getValue("locale")).withValue("category", category.name()).withValue("phiApproved", false));
+      }
       Map<String, Serializable> context = new LinkedHashMap<>(values);
       for(String field : List.of("label", "name", "siteUrl", "logoUrl", "logoDarkUrl", "logoAlt", "postalAddress", "primaryColor", "textColor", "backgroundColor", "darkBackgroundColor", "darkTextColor", "buttonTextColor", "darkPrimaryColor", "darkButtonTextColor", "footerMarkdown"))
       {
@@ -310,8 +361,12 @@ public final class EmailTemplateRenderer
       }
       String body = engine.parse(source, schema).render(context, "MARKDOWN".equals(kind) ? EmailTemplateEngine.Context.MARKDOWN : EmailTemplateEngine.Context.HTML, budget, warnings);
       String preheader = engine.parse(version.getValueString("preheader"), schema).render(context, EmailTemplateEngine.Context.TEXT, budget, warnings);
-      String html = "MARKDOWN".equals(kind) ? EmailLayout.render(EmailMarkdown.render(body, brand), preheader, brand, category, unsubscribe)
-         : EmailLayout.appendFooter(body, brand, category, unsubscribe);
+      String html = "MARKDOWN".equals(kind) ? EmailMarkdown.render(body, brand) : body;
+      if(decorate)
+      {
+         html = "MARKDOWN".equals(kind) ? EmailLayout.render(html, preheader, brand, category, unsubscribe)
+            : EmailLayout.appendFooter(html, brand, category, unsubscribe);
+      }
       if(approved)
       {
          html = restrictImages(html);

src/main/java/com/kingsrook/qbits/email/template/EmailVersions.java

@@ -59,7 +59,8 @@ public final class EmailVersions
       {
          return;
       }
-      if(!EmailPermissionChecker.has(approval ? EmailPermissions.ADMIN : EmailPermissions.MANAGE))
+      if(!EmailPermissionChecker.has(approval ? EmailPermissions.ADMIN : EmailPermissions.MANAGE)
+         && (approval || !EmailPermissionChecker.hasTemplatePermission(true)))
       {
          throw (new IllegalArgumentException(approval ? "PHI approval needs email.admin" : "Editing templates needs email.manage"));
       }
@@ -125,9 +126,9 @@ public final class EmailVersions
          QRecord template = lock(version.getValueInteger("templateId"), tx);
          requireEdit(template, true);
          version = requiredVersion(versionId, tx);
-         if("RETIRED".equals(version.getValueString("status")) || "MARKETING".equals(template.getValueString("category")))
+         if("CRM_LEGACY".equals(template.getValueString("kind")) || "RETIRED".equals(version.getValueString("status")) || "MARKETING".equals(template.getValueString("category")))
          {
-            throw (new IllegalArgumentException("Retired versions and MARKETING templates cannot be approved for PHI"));
+            throw (new IllegalArgumentException("Legacy CRM templates, retired versions and MARKETING templates cannot be approved for PHI"));
          }
          EmailStore.update(EmailTables.TEMPLATE, new QRecord().withValue("id", template.getValue("id"))
             .withValue("phiApproved", true).withValue("approvedVersionId", versionId).withValue("phiApprovedBy", actor())
@@ -176,6 +177,11 @@ public final class EmailVersions
    public static void validate(QRecord template, QRecord version) throws QException
    {
       requireEdit(template, false);
+      if("CRM_LEGACY".equals(template.getValueString("kind")))
+      {
+         CrmLegacyTemplateRenderer.render(template, version, java.util.Map.of(), null, null);
+         return;
+      }
       if("MJML".equals(template.getValueString("kind")))
       {
          CliMjmlCompiler.rejectIncludes(version.getValueString("bodySource"));

src/main/resources/help/qbit-email.yaml

@@ -1,63 +1,710 @@
 bundle: qbit-email
-version: 1
+version: ${project.version}
 layer: QBIT
-# Help for the Email app and every email_* table, in the QQQ help-bundle format
-# (qqq#1198). Each table entry says what the table is for and how its rows get
-# created, so an empty table explains itself. EmailHelp applies it until the core
-# HelpBundles registry ships in a QQQ release (a stand-in until core #1198 ships).
-# Summaries stay under 120 characters (EmailTablesGuardrailTest).
 entries:
-  - key: app:email;slot:help
-    summary: "One email service: a durable outbox, providers, templates with branding, delivery tracking and suppression."
-    content: |
-      The Setup card on the home (email admins) lists every part of Email with its status and the next step. Nothing sends until an enabled default provider exists: that is your mail server or service, so the qbit cannot invent it. A new installation starts with a neutral brand to copy, and the secure-message template appears the first time the home opens.
+- key: app:email;slot:help
+  summary: 'Manage outgoing email, templates, delivery results and addresses that must not receive messages.'
+  content: |
+    Use **Messages** to follow outgoing mail from queuing through delivery attempts and provider events. Open **Templates** and their versions to prepare reusable content, and **Brands** to control its appearance.
 
-  - key: table:email_provider;slot:help
-    summary: "A way to send mail: SMTP, SES, SendGrid, Mailgun or Postmark, with limits and the names of its secret variables."
-    content: |
-      **How rows get created:** an administrator adds one with New: pick the kind, the host or region, a from address, and the NAMES of the environment variables that hold the credentials (the secrets themselves are never stored). Turn on Default so sends use it. Run Send Test Email on it to check the connection, then watch its health. This is your own connection, so it starts empty. Empty means nothing can be sent yet.
+    Configure delivery services and sender addresses under **Providers**. **Suppressions** records addresses that should not receive some or all mail. Sending uses the outbox, so a queued message is not yet proof of delivery. Your email permissions determine which settings and actions you can use.
+- key: table:email_provider;slot:help
+  summary: 'A delivery service and its sender, connection, tracking and rate-limit settings.'
+  content: |
+    **How rows get created:** Add your delivery connection with **New**, then configure an enabled default before sending. Without a provider, messages cannot be sent.
 
-  - key: table:email_provider_sender_address;slot:help
-    summary: "An address a provider may send from, with a display name. One can be the default for that provider."
-    content: |
-      **How rows get created:** add one from a provider's Sender Addresses list when the provider needs more than its single from address (several mailboxes or brands). A request may name one; otherwise the default is used. Empty is normal: the provider's own from address is used.
+    Configure a provider before sending mail. Choose the delivery service, connection settings and sender identity, then use **Send Test Email** to check it. Credential settings hold environment variable names; the server resolves their values when needed.
 
-  - key: table:email_message;slot:help
-    summary: "The outbox: every email the system queued, with its status, attempts, bounce and complaint dates."
-    content: |
-      **How rows get created:** never by hand. Every send, from any qbit or process, is queued here first (EmailApi.send, the Send Email process, or a messaging provider), then the dispatcher sends it, retries failures and records the result. Actions: Send Now, Resend and Cancel. Empty means nothing has been sent from this system yet.
+    When providers are enabled, exactly one must be the enabled default. Providers with message history cannot be deleted; disable them instead. Open **Sender Addresses** to manage additional senders, **Messages** to inspect outgoing mail and **Webhook Inbox** to inspect delivery notifications.
+- key: table:email_provider;field:name
+  summary: 'A unique name used to select this delivery provider.'
+- key: table:email_provider;field:label
+  summary: 'The display name for this provider.'
+- key: table:email_provider;field:kind
+  summary: 'The delivery service or protocol used to send mail.'
+  content: |
+    Choose the transport used by your delivery service. The available choices are {{values:email_provider_kind}}. Connection and credential requirements depend on the chosen kind, so check the provider setup before testing. Gmail API sending is not implemented in this version; use Gmail SMTP when appropriate. Use **Send Test Email** to check the configured provider.
+- key: table:email_provider;field:enabled
+  summary: 'Whether this provider is available for sending mail.'
+- key: table:email_provider;field:isDefault
+  summary: 'Whether this is the enabled provider used when no provider is selected.'
+  content: |
+    The default provider is selected when a send does not name a provider. When any providers are enabled, exactly one must be the enabled default. Coordinate changes to the old and new defaults together. This choice selects the delivery service; the default under **Sender Addresses** separately controls the preferred sender within that service.
+- key: table:email_provider;field:fromAddress
+  summary: 'The fallback sender address when no sender-address row takes precedence.'
+  content: |
+    These values provide the provider’s fallback sending identity. An enabled default under **Sender Addresses** takes precedence. Once sender-address rows exist, an explicitly supplied sender must match an allowed address for this provider. Check both the fallback and the sender rows when a send is refused or a test uses an unexpected identity.
+- key: table:email_provider;field:fromName
+  summary: 'The display name accompanying the fallback sender address.'
+  content: |
+    These values provide the provider’s fallback sending identity. An enabled default under **Sender Addresses** takes precedence. Once sender-address rows exist, an explicitly supplied sender must match an allowed address for this provider. Check both the fallback and the sender rows when a send is refused or a test uses an unexpected identity.
+- key: table:email_provider;field:replyTo
+  summary: 'The address recipients should use when replying.'
+- key: table:email_provider;field:sendingDomain
+  summary: 'The sending domain used by the provider and its allowed sender addresses.'
+  content: |
+    The sending domain is used by provider-specific delivery configuration and constrains **Sender Addresses**. When a domain is configured, every sender-address row must belong to it. A change that would leave existing sender rows in another domain is refused. Review the provider and its sender list together before changing this setting, then test the resulting delivery configuration.
+- key: table:email_provider;field:host
+  summary: 'The mail server hostname for an SMTP connection.'
+- key: table:email_provider;field:port
+  summary: 'The mail server port for an SMTP connection.'
+- key: table:email_provider;field:security
+  summary: 'The transport security setting for the SMTP connection.'
+  content: |
+    Choose the connection protection required by your SMTP server. The available settings are {{values:email_security}}, with metadata default {{default:email_provider.security}}. STARTTLS requires upgrading the connection, while TLS starts with an encrypted connection. Match the host and port to the server’s configuration. Check the result with **Send Test Email** before relying on outgoing mail.
+- key: table:email_provider;field:region
+  summary: 'The provider region used for delivery.'
+- key: table:email_provider;field:usernameEnvName
+  summary: 'The environment variable name containing the provider’s login name or access key.'
+  content: |
+    Enter the **name** of an environment variable available to the server, never the credential value. The name must be allowed for the provider configuration. The service resolves the value when it needs to authenticate or verify a notification. If setup fails, check both the allowed reference and whether that variable is set on the running server.
+- key: table:email_provider;field:secretEnvName
+  summary: 'The environment variable name containing the provider’s password or API credential.'
+  content: |
+    Enter the **name** of an environment variable available to the server, never the credential value. The name must be allowed for the provider configuration. The service resolves the value when it needs to authenticate or verify a notification. If setup fails, check both the allowed reference and whether that variable is set on the running server.
+- key: table:email_provider;field:webhookSecretEnvName
+  summary: 'The environment variable name containing the notification verification credential.'
+  content: |
+    Enter the **name** of an environment variable available to the server, never the credential value. The name must be allowed for the provider configuration. The service resolves the value when it needs to authenticate or verify a notification. If setup fails, check both the allowed reference and whether that variable is set on the running server.
+- key: table:email_provider;field:snsTopicArn
+  summary: 'The Amazon notification topic expected for SES delivery notifications.'
+- key: table:email_provider;field:configurationSet
+  summary: 'The SES configuration set attached to outgoing mail.'
+- key: table:email_provider;field:messageStream
+  summary: 'The Postmark message stream used for outgoing mail.'
+- key: table:email_provider;field:maxPerMinute
+  summary: 'The provider’s configured sending limit per minute.'
+- key: table:email_provider;field:maxPerDay
+  summary: 'The provider’s configured sending limit per day.'
+- key: table:email_provider;field:trackOpens
+  summary: 'Whether open tracking is requested from a provider that supports it.'
+  content: |
+    Tracking requests engagement information from a provider that supports it. These settings are separate from basic sending and delivery notifications. Review whether tracking is appropriate for your messages before enabling it. Reported engagement appears under **Events** on a message; absence of a tracking event does not prove the recipient did not read or use the message.
+- key: table:email_provider;field:trackClicks
+  summary: 'Whether link tracking is requested from a provider that supports it.'
+  content: |
+    Tracking requests engagement information from a provider that supports it. These settings are separate from basic sending and delivery notifications. Review whether tracking is appropriate for your messages before enabling it. Reported engagement appears under **Events** on a message; absence of a tracking event does not prove the recipient did not read or use the message.
+- key: table:email_provider;field:phiAllowed
+  summary: 'Whether this provider is approved to receive protected health information.'
+  content: |
+    This setting records whether the provider may receive protected health information. It is only one part of the send checks: template-version approval and variable classification also matter. Review your approved provider arrangement before enabling it. If a protected message is refused, inspect the **Template**, its approved version and the chosen provider rather than treating this flag as a universal override.
+- key: table:email_provider;field:healthStatus
+  summary: 'The provider’s current sending health state.'
+  content: |
+    The recorded health states are {{values:email_health_status}}. Use this together with the most recent success, failure time and failure message to investigate provider problems. Account and credential failures can pause sending through a provider. Check the configuration and use **Send Test Email** after correcting the cause, then inspect the resulting message and attempts.
+- key: table:email_provider;field:lastSuccessDate
+  summary: 'When sending through this provider last succeeded.'
+- key: table:email_provider;field:lastFailureDate
+  summary: 'When sending through this provider last failed.'
+- key: table:email_provider;field:lastFailureMessage
+  summary: 'The most recent sending failure recorded for this provider.'
+- key: table:email_provider_sender_address;slot:help
+  summary: 'An address you can send from through a particular email provider.'
+  content: |
+    **How rows get created:** Add an address from a provider's **Sender Addresses** list. Without sender-address rows, the provider's fallback sender is used.
 
-  - key: table:email_message_attempt;slot:help
-    summary: "One try to hand a message to a provider: outcome, timing and error. Read-only."
-    content: |
-      **How rows get created:** written by the dispatcher each time it tries to send a message. Used for provider rate limits and the hourly chart on the home. Empty means no send has been attempted.
+    Use **Sender Addresses** on a provider to manage its allowed sending identities. Each address must be unique within that provider, and an address must match the provider’s sending domain when one is configured.
 
-  - key: table:email_template;slot:help
-    summary: "A reusable email: a name, category, brand and the versions that hold its subject and body."
-    content: |
-      **How rows get created:** the qbit creates the secure-message template for you; other qbits register theirs (EmailApi.ensureTemplate) and are named in Owner Qbit; or an administrator adds one with New, then writes its first version and runs Activate Version. Only one version is active at a time. Approve For PHI is a separate, explicit step per version.
+    At most one enabled address can be the default. That default takes precedence over the provider’s fallback sender. Once sender rows exist, an explicitly chosen sender must match an enabled row for the selected provider. The selected address is recorded on **Messages**.
+- key: table:email_provider_sender_address;field:providerId
+  summary: 'The provider allowed to use this sender address.'
+- key: table:email_provider_sender_address;field:address
+  summary: 'The email address used as the sender.'
+- key: table:email_provider_sender_address;field:displayName
+  summary: 'The name recipients see beside the sender address.'
+- key: table:email_provider_sender_address;field:isDefault
+  summary: 'Whether this enabled address is the provider’s preferred sender.'
+- key: table:email_provider_sender_address;field:enabled
+  summary: 'Whether this address can be selected for sending.'
+- key: table:email_provider_sender_address;field:note
+  summary: 'Your notes about this sender address.'
+- key: table:email_message;slot:help
+  summary: 'An outgoing email with its saved content, delivery state and retry history.'
+  content: |
+    **How rows get created:** Your application queues messages through the email service. You do not enter them manually. An empty list means no messages are currently retained.
 
-  - key: table:email_template_version;slot:help
-    summary: "An immutable version of a template: subject, body, variables and locale. Activate one to use it."
-    content: |
-      **How rows get created:** use New Version on a template, edit the draft (Markdown or MJML body, the variables it accepts, sample values), then Activate Version, which checks the template renders. Activated versions never change. Empty means no template has a version yet.
+    Use **Messages** to check whether mail is waiting, being attempted, sent or reported as delivered. A provider accepting a message does not by itself prove that the recipient received it. Open **Attempts** for individual sending attempts and **Events** for provider notifications.
 
-  - key: table:email_brand;slot:help
-    summary: "Look and footer of branded emails: logo, colors for light and dark, footer text and postal address."
-    content: |
-      **How rows get created:** the qbit seeds a neutral, high-contrast brand named neutral (not the default, so it changes nothing until you choose it). Copy it for your own: set the logo (https), colors (contrast is checked), footer and postal address, then tick Default Brand to use it for everything that names no brand. Marketing email needs a default brand with a postal address. Without any default the plain neutral look is used.
+    Messages are written by the email service, rather than edited directly. Use **Cancel**, **Send Now** or **Resend** when the message’s state permits the action. Saved content reflects the original send and may later be cleared by retention.
+- key: table:email_message;field:status
+  summary: 'The current delivery state of the outgoing message.'
+  content: |
+    The available states are {{values:email_message_status}}. Use the state to distinguish waiting or retrying mail from a provider handoff and later delivery events. A sent message is not necessarily delivered. Open **Attempts** for sending errors and **Events** for delivery, bounce or complaint reports before deciding whether a resend is appropriate.
+- key: table:email_message;field:toAddresses
+  summary: 'The message’s primary recipients.'
+- key: table:email_message;field:ccAddresses
+  summary: 'The recipients copied visibly on the message.'
+- key: table:email_message;field:bccAddresses
+  summary: 'The recipients copied without appearing in the message’s recipient headers.'
+- key: table:email_message;field:fromAddress
+  summary: 'The sender address saved for this message.'
+- key: table:email_message;field:fromAddressId
+  summary: 'The provider sender-address record selected for this message.'
+- key: table:email_message;field:replyTo
+  summary: 'The reply address saved for this message.'
+- key: table:email_message;field:subject
+  summary: 'The subject saved when the message was prepared.'
+- key: table:email_message;field:templateId
+  summary: 'The template used to prepare this message.'
+- key: table:email_message;field:templateVersionId
+  summary: 'The exact template version used to prepare this message.'
+- key: table:email_message;field:brandId
+  summary: 'The brand used when rendering this message.'
+- key: table:email_message;field:category
+  summary: 'The message category used for delivery and suppression rules.'
+  content: |
+    The categories are {{values:email_category}}. Category affects how suppression and unsubscribe rules apply, so check it when a recipient is omitted from a message. It also matters for retention: notification and marketing records remain to keep unsubscribe links working even after old content is cleared. Review the related **Suppression** and **Template** when investigating.
+- key: table:email_message;field:locale
+  summary: 'The language or locale requested for the message.'
+- key: table:email_message;field:variablesSnapshot
+  summary: 'The retained template variables, with sensitive values redacted.'
+  content: |
+    Use the saved variables to investigate what was queued. Sensitive values are replaced by non-recoverable tokens or redaction markers, so this snapshot is not a copy of every original input. Later template changes do not regenerate it. Retention can clear saved variables while preserving the message record and its identifiers.
+- key: table:email_message;field:htmlBody
+  summary: 'The rendered HTML content saved for this message.'
+  content: |
+    The message keeps the content prepared for this particular send. Inspect it when you need to understand what was queued, rather than assuming the current template still matches the original. Later template changes do not regenerate this saved content. Retention can clear bodies and variable values while preserving the message record and its identifiers.
+- key: table:email_message;field:textBody
+  summary: 'The plain-text content saved for this message.'
+  content: |
+    The message keeps the content prepared for this particular send. Inspect it when you need to understand what was queued, rather than assuming the current template still matches the original. Later template changes do not regenerate this saved content. Retention can clear bodies and variable values while preserving the message record and its identifiers.
+- key: table:email_message;field:phiApproved
+  summary: 'Whether the message carries approval for protected health information.'
+- key: table:email_message;field:unsubscribeUrl
+  summary: 'The unsubscribe link prepared for this message.'
+- key: table:email_message;field:bodySha256
+  summary: 'A checksum identifying the saved message content.'
+- key: table:email_message;field:idempotencyKey
+  summary: 'A caller-supplied reference used to prevent duplicate message creation.'
+  content: |
+    A sending caller can provide a stable reference so repeating the same request does not create duplicate mail while that record remains stored. Use it to trace retried application requests alongside the recorded message identifier. The reference is not the provider’s message identifier and does not prove delivery. Retention settings can affect how long message records remain available.
+- key: table:email_message;field:providerId
+  summary: 'The delivery provider chosen for this message.'
+- key: table:email_message;field:providerMessageId
+  summary: 'The identifier returned by the delivery provider.'
+- key: table:email_message;field:attemptCount
+  summary: 'The number of sending attempts recorded for this message.'
+- key: table:email_message;field:nextAttemptDate
+  summary: 'When this message next becomes eligible for a sending attempt.'
+  content: |
+    These times explain why a queued message is not currently being sent. **{{label:email_message.sendAfter}}** records a requested delay, **{{label:email_message.nextAttemptDate}}** records retry eligibility, and **{{label:email_message.leaseExpiresDate}}** marks the dispatcher’s claim. Use **Attempts** and the current status together when investigating. Avoid treating an expired claim as evidence that a recipient received or did not receive the email.
+- key: table:email_message;field:leaseExpiresDate
+  summary: 'When the dispatcher’s current claim on this message expires.'
+  content: |
+    These times explain why a queued message is not currently being sent. **{{label:email_message.sendAfter}}** records a requested delay, **{{label:email_message.nextAttemptDate}}** records retry eligibility, and **{{label:email_message.leaseExpiresDate}}** marks the dispatcher’s claim. Use **Attempts** and the current status together when investigating. Avoid treating an expired claim as evidence that a recipient received or did not receive the email.
+- key: table:email_message;field:lastError
+  summary: 'The latest error recorded while sending this message.'
+- key: table:email_message;field:finishedDate
+  summary: 'When the message reached its recorded terminal state.'
+- key: table:email_message;field:sentDate
+  summary: 'When the message was successfully handed to its provider.'
+- key: table:email_message;field:deliveredDate
+  summary: 'When delivery was recorded from the provider’s notification.'
+- key: table:email_message;field:bouncedDate
+  summary: 'When a bounce was recorded for this message.'
+- key: table:email_message;field:complainedDate
+  summary: 'When a recipient complaint was recorded for this message.'
+- key: table:email_message;field:deadLetterDate
+  summary: 'When the message was moved out of automatic retrying.'
+- key: table:email_message;field:linkedTableName
+  summary: 'The type of application record associated with this message.'
+- key: table:email_message;field:linkedRecordId
+  summary: 'The application record associated with this message.'
+- key: table:email_message;field:senderQbit
+  summary: 'The application component that requested this message.'
+- key: table:email_message;field:senderProcess
+  summary: 'The action that requested this message.'
+- key: table:email_message;field:suppressedAddresses
+  summary: 'Recipients omitted because a suppression applied.'
+- key: table:email_message;field:sendAfter
+  summary: 'The earliest requested time for sending this message.'
+  content: |
+    These times explain why a queued message is not currently being sent. **{{label:email_message.sendAfter}}** records a requested delay, **{{label:email_message.nextAttemptDate}}** records retry eligibility, and **{{label:email_message.leaseExpiresDate}}** marks the dispatcher’s claim. Use **Attempts** and the current status together when investigating. Avoid treating an expired claim as evidence that a recipient received or did not receive the email.
+- key: table:email_message_attempt;slot:help
+  summary: 'One attempt to hand an outgoing message to its delivery provider.'
+  content: |
+    **How rows get created:** The dispatcher records each attempt to send a message. An empty list means no attempts are currently retained.
 
-  - key: table:email_suppression;slot:help
-    summary: "Addresses that must not receive mail: hard bounces, complaints, unsubscribes and manual blocks."
-    content: |
-      **How rows get created:** automatically when a provider reports a hard bounce or complaint through its webhook, when someone unsubscribes, or by an administrator with New (a manual block, for one category or all). Sends to these addresses are skipped and noted on the message. Empty means nobody has bounced, complained or unsubscribed yet.
+    Open **Attempts** from a message when you need to understand a retry or sending failure. Each row records the provider, attempt number, timing and outcome of one attempt. The worker and lease information help distinguish active work from an abandoned claim.
 
-  - key: table:email_webhook_inbox;slot:help
-    summary: "Provider webhook calls waiting to be processed, kept so none is lost: status, attempts and errors."
-    content: |
-      **How rows get created:** written when a verified provider webhook (delivery, bounce, complaint) arrives at the qbit's webhook path (/qqq/hooks/email by default), then processed in the background. Reprocess retries a failed one. Empty means no provider has called back; set each provider's webhook secret variable and point the provider at the webhook URL.
+    These records are written by the dispatcher and are not editable. Compare the error and outcome with the parent **Message**, which holds the overall delivery state and next retry time.
+- key: table:email_message_attempt;field:messageId
+  summary: 'The outgoing message this attempt belongs to.'
+- key: table:email_message_attempt;field:attemptNumber
+  summary: 'The sequence number of this sending attempt.'
+- key: table:email_message_attempt;field:outcome
+  summary: 'The result of this individual sending attempt.'
+  content: |
+    The possible outcomes are {{values:email_attempt_outcome}}. An attempt records the result of one handoff to a provider, while **Message** holds the overall state and retry timing. Review the error and the other attempts to distinguish a temporary problem from a repeated provider failure. Even a successful handoff can later receive a bounce event.
+- key: table:email_message_attempt;field:providerId
+  summary: 'The provider used for this attempt.'
+- key: table:email_message_attempt;field:claimedBy
+  summary: 'The dispatcher worker that claimed this attempt.'
+- key: table:email_message_attempt;field:startDate
+  summary: 'When this sending attempt started.'
+- key: table:email_message_attempt;field:endDate
+  summary: 'When this sending attempt ended.'
+- key: table:email_message_attempt;field:leaseExpiresDate
+  summary: 'When this worker’s claim on the attempt expires.'
+- key: table:email_message_attempt;field:durationMillis
+  summary: 'The elapsed time for this attempt in milliseconds.'
+- key: table:email_message_attempt;field:error
+  summary: 'The error recorded for this attempt.'
+- key: table:email_template;slot:help
+  summary: 'Reusable email content with versions, branding and approval information.'
+  content: |
+    **How rows get created:** Add a template with **New**, or use templates registered by your application. The built-in secure-message template is created on first use or when you open the Email home.
 
-  - key: table:email_event;slot:help
-    summary: "Delivery tracking events per message: delivered, bounced, complained, opened, clicked."
-    content: |
-      **How rows get created:** written by the webhook processor from provider callbacks. Read-only; each message's timeline is built from these. Empty means no provider has reported anything yet.
+    Use **Templates** for messages you send repeatedly with different recipient data. A template identifies its format, category and brand; its **Versions** hold the actual subject and content. **New Version** creates a draft you can edit without changing the currently active version.
+
+    Preview the draft with sample variables before choosing **Activate Version**. Approval for protected health information is separate from activation and is tied to a particular version. Template editing can require an additional permission.
+- key: table:email_template;field:name
+  summary: 'A unique name used to select this template.'
+- key: table:email_template;field:label
+  summary: 'The display name of the template.'
+- key: table:email_template;field:category
+  summary: 'The category applied to messages prepared from this template.'
+- key: table:email_template;field:kind
+  summary: 'The source format used to write this template’s versions.'
+- key: table:email_template;field:brandId
+  summary: 'The brand used to style this template.'
+- key: table:email_template;field:activeVersionId
+  summary: 'The version currently selected for normal sends.'
+- key: table:email_template;field:approvedVersionId
+  summary: 'The specific version approved for protected health information.'
+  content: |
+    Protected-health approval is recorded against a particular template version. Review the version’s content and variable declarations before using **Approve For PHI**. Creating or activating another version does not mean that every version is approved. Use the approved-version reference to check which content was reviewed, and check the delivery provider’s approval separately before sending sensitive data.
+- key: table:email_template;field:phiApproved
+  summary: 'Whether this template has recorded approval for protected health information.'
+  content: |
+    Protected-health approval is recorded against a particular template version. Review the version’s content and variable declarations before using **Approve For PHI**. Creating or activating another version does not mean that every version is approved. Use the approved-version reference to check which content was reviewed, and check the delivery provider’s approval separately before sending sensitive data.
+- key: table:email_template;field:phiApprovedBy
+  summary: 'Who approved this template for protected health information.'
+  content: |
+    Protected-health approval is recorded against a particular template version. Review the version’s content and variable declarations before using **Approve For PHI**. Creating or activating another version does not mean that every version is approved. Use the approved-version reference to check which content was reviewed, and check the delivery provider’s approval separately before sending sensitive data.
+- key: table:email_template;field:phiApprovedDate
+  summary: 'When approval for protected health information was recorded.'
+  content: |
+    Protected-health approval is recorded against a particular template version. Review the version’s content and variable declarations before using **Approve For PHI**. Creating or activating another version does not mean that every version is approved. Use the approved-version reference to check which content was reviewed, and check the delivery provider’s approval separately before sending sensitive data.
+- key: table:email_template;field:editPermissionName
+  summary: 'An additional permission required to edit this template.'
+- key: table:email_template;field:ownerQbit
+  summary: 'The application component responsible for this template.'
+- key: table:email_template;field:description
+  summary: 'Your description of when to use this template.'
+- key: table:email_template_version;slot:help
+  summary: 'A draft or published revision of a template’s subject, content and variables.'
+  content: |
+    **How rows get created:** Use **New Version** on a template to create a draft. Application-registered templates can also create their initial version.
+
+    Open a template’s **Versions** to edit a draft or inspect the content used by an earlier message. The **Preview** shows rendered content using sample variables. Provide the source in the format chosen on the parent **Template**, with optional plain-text content and a variable schema.
+
+    Only unapproved drafts can be edited. Use **Activate Version** to make reviewed content available for normal sends. Existing messages retain their saved content; activating a version does not rewrite them.
+- key: table:email_template_version;field:templateId
+  summary: 'The template this version belongs to.'
+- key: table:email_template_version;field:versionNumber
+  summary: 'The revision number within the template.'
+- key: table:email_template_version;field:status
+  summary: 'Whether this version is a draft, active or retired.'
+- key: table:email_template_version;field:locale
+  summary: 'The language or locale of this version.'
+- key: table:email_template_version;field:subject
+  summary: 'The subject template rendered with message variables.'
+- key: table:email_template_version;field:preheader
+  summary: 'The short preview text shown by supporting email clients.'
+- key: table:email_template_version;field:bodySource
+  summary: 'The editable source for the message’s main content.'
+  content: |
+    Write the main content in the format chosen on the parent **Template**. Edit a draft, then use **Preview** with sample variables to inspect the result. Generated HTML is recorded separately in **{{label:email_template_version.compiledHtml}}**. Activate the reviewed version when it is ready for normal sending; editing source does not change messages that have already been prepared.
+- key: table:email_template_version;field:textSource
+  summary: 'The editable source for the plain-text alternative.'
+- key: table:email_template_version;field:compiledHtml
+  summary: 'The generated HTML produced from the version’s source.'
+- key: table:email_template_version;field:variablesSchema
+  summary: 'The declared variables and their classifications for this version.'
+  content: |
+    Declare the variables expected by the version and provide representative example values for **Preview**. The schema also carries classifications used by protected-data checks. Use sample data that is appropriate for previewing and review the rendered subject and body before activation. The sample values are for checking the template; actual sends supply their own values and save a message snapshot.
+- key: table:email_template_version;field:sampleVariables
+  summary: 'Example variable values used to preview this version.'
+  content: |
+    Declare the variables expected by the version and provide representative example values for **Preview**. The schema also carries classifications used by protected-data checks. Use sample data that is appropriate for previewing and review the rendered subject and body before activation. The sample values are for checking the template; actual sends supply their own values and save a message snapshot.
+- key: table:email_template_version;field:createdBy
+  summary: 'Who created this template version.'
+- key: table:email_template_version;field:activatedDate
+  summary: 'When this version was activated.'
+- key: table:email_brand;slot:help
+  summary: 'Shared logos, colors and footer information for rendered email templates.'
+  content: |
+    **How rows get created:** Add a brand with **New**. If your host installs the optional defaults changelog, you can copy its neutral starter brand and customize it.
+
+    Use **Brands** to give related templates a consistent appearance. Set the logos, light and dark colors, site address and footer information that your messages need. Associate the brand with a **Template** to use it when rendering email.
+
+    Check the template **Preview** after changing branding, including the dark appearance and text contrast. Branding supplies presentation and footer data; it does not configure the email provider or verify a sender address.
+- key: table:email_brand;field:name
+  summary: 'A unique name used to select this brand.'
+- key: table:email_brand;field:label
+  summary: 'The display name of this brand.'
+- key: table:email_brand;field:logoUrl
+  summary: 'The logo image address used in the standard appearance.'
+- key: table:email_brand;field:logoDarkUrl
+  summary: 'The logo image address used in the dark appearance.'
+- key: table:email_brand;field:logoAlt
+  summary: 'The text alternative describing the logo.'
+- key: table:email_brand;field:primaryColor
+  summary: 'The main accent color used in branded email.'
+- key: table:email_brand;field:textColor
+  summary: 'The text color used in the standard appearance.'
+- key: table:email_brand;field:backgroundColor
+  summary: 'The background color used in the standard appearance.'
+- key: table:email_brand;field:darkBackgroundColor
+  summary: 'The background color used in the dark appearance.'
+- key: table:email_brand;field:darkPrimaryColor
+  summary: 'The accent color used in the dark appearance.'
+- key: table:email_brand;field:darkButtonTextColor
+  summary: 'The button text color used in the dark appearance.'
+- key: table:email_brand;field:darkTextColor
+  summary: 'The text color used in the dark appearance.'
+- key: table:email_brand;field:buttonTextColor
+  summary: 'The button text color used in the standard appearance.'
+- key: table:email_brand;field:footerMarkdown
+  summary: 'The shared email footer written in Markdown.'
+- key: table:email_brand;field:postalAddress
+  summary: 'The postal address available to the branded footer.'
+- key: table:email_brand;field:socialLinks
+  summary: 'The social links supplied to branded email rendering.'
+- key: table:email_brand;field:siteUrl
+  summary: 'The website address associated with this brand.'
+- key: table:email_brand;field:isDefault
+  summary: 'Whether this brand is marked as the default.'
+- key: table:email_brand;field:appName
+  summary: 'The application name displayed in branded email.'
+- key: table:email_suppression;slot:help
+  summary: 'An address blocked from some or all email because of a delivery or preference event.'
+  content: |
+    **How rows get created:** Provider bounces, complaints and unsubscribe requests can create restrictions automatically. You can also add a manual block with **New**.
+
+    Check **Suppressions** when a recipient is omitted from a send. Each entry identifies an address, the scope of the restriction and its reason, such as a bounce, complaint or unsubscribe. The source message and event help explain why it was added.
+
+    Review the reason before changing a suppression. Complaint entries require email administrator permission to change or remove. An expiry limits how long an entry applies; removing a restriction does not resend previously suppressed messages.
+- key: table:email_suppression;field:address
+  summary: 'The email address affected by this suppression.'
+- key: table:email_suppression;field:scope
+  summary: 'The categories of mail blocked for this address.'
+  content: |
+    Scope determines which categories of mail a suppression blocks. The configured choices are {{values:email_suppression_scope}}. Review the reason and source event before changing a restriction, especially for complaints and unsubscribe requests. A suppression can omit a recipient from a send without changing the template or provider. Removing it does not automatically resend previously omitted mail.
+- key: table:email_suppression;field:reason
+  summary: 'Why this address was suppressed.'
+- key: table:email_suppression;field:sourceMessageId
+  summary: 'The message that led to this suppression.'
+- key: table:email_suppression;field:sourceEventId
+  summary: 'The provider event that led to this suppression.'
+- key: table:email_suppression;field:note
+  summary: 'Notes explaining this suppression.'
+- key: table:email_suppression;field:createdDate
+  summary: 'When the suppression was created.'
+- key: table:email_suppression;field:expiresDate
+  summary: 'When this suppression stops applying, if an expiry was set.'
+- key: table:email_webhook_inbox;slot:help
+  summary: 'A provider notification received for later processing into email delivery events.'
+  content: |
+    **How rows get created:** Verified provider callbacks create inbox rows for background processing. Configure your provider's notification destination to receive delivery updates.
+
+    Use **Webhook Inbox** on a provider to investigate delivery notifications. A row keeps the received payload, its external identifier, processing state and any retry error. Processing can create **Events** and update the related **Message** or **Suppression**.
+
+    These rows are service-written. If processing failed, investigate the error before using **Reprocess**. The inbox tracks notification processing separately from sending attempts, so a failed inbox row does not necessarily mean the original email failed to send.
+- key: table:email_webhook_inbox;field:providerId
+  summary: 'The provider that sent this notification.'
+- key: table:email_webhook_inbox;field:kind
+  summary: 'The provider notification format recorded for this payload.'
+- key: table:email_webhook_inbox;field:externalEventId
+  summary: 'The provider’s event identifier used to recognize repeat notifications.'
+- key: table:email_webhook_inbox;field:nonce
+  summary: 'A notification reference used to detect replayed requests.'
+  content: |
+    The notification reference helps the receiver recognize replayed requests. It is recorded alongside the provider and external event identifier so repeated notifications can be handled safely. Use the inbox status, payload checksum and error when investigating duplicate or failed notifications. This value identifies notification processing; it is not a sender credential or proof of email delivery.
+- key: table:email_webhook_inbox;field:status
+  summary: 'The notification’s current processing state.'
+- key: table:email_webhook_inbox;field:attempts
+  summary: 'The number of processing attempts recorded for this notification.'
+- key: table:email_webhook_inbox;field:nextAttemptDate
+  summary: 'When this notification is next eligible for processing.'
+- key: table:email_webhook_inbox;field:lastError
+  summary: 'The latest error encountered while processing the notification.'
+- key: table:email_webhook_inbox;field:payloadJson
+  summary: 'The received notification content stored for processing.'
+- key: table:email_webhook_inbox;field:payloadSha256
+  summary: 'A checksum of the received notification content.'
+- key: table:email_webhook_inbox;field:receivedDate
+  summary: 'When the notification was received.'
+- key: table:email_webhook_inbox;field:processedDate
+  summary: 'When processing of the notification completed.'
+- key: table:email_event;slot:help
+  summary: 'A delivery, bounce, complaint or engagement event reported for an outgoing message.'
+  content: |
+    **How rows get created:** Notification processing records events reported by your provider. You do not enter them manually; an empty list can mean no callbacks have arrived.
+
+    Open **Events** from a message to see what its provider reported after sending. Events can record delivery, bounces, complaints and engagement, together with the recipient, occurrence time and available detail. Availability depends on the provider and tracking configuration.
+
+    Events are written by notification processing, not entered manually. Compare them with **Attempts** when diagnosing mail: attempts describe handing mail to a provider, while events describe what the provider reported afterward.
+- key: table:email_event;field:messageId
+  summary: 'The outgoing message this event describes.'
+- key: table:email_event;field:providerId
+  summary: 'The provider that reported this event.'
+- key: table:email_event;field:eventType
+  summary: 'The kind of delivery or engagement event reported.'
+- key: table:email_event;field:bounceType
+  summary: 'The provider’s classification of the bounce.'
+- key: table:email_event;field:recipient
+  summary: 'The recipient affected by this event.'
+- key: table:email_event;field:occurredDate
+  summary: 'When the event occurred according to the recorded notification.'
+- key: table:email_event;field:detail
+  summary: 'Additional information recorded for the event.'
+- key: table:email_event;field:url
+  summary: 'The link associated with this event, when reported.'
+- key: process:email_resend;slot:help
+  summary: 'Queue another message using an eligible message’s saved content.'
+  content: |
+    Use **Resend** after reviewing a failed or returned message and correcting its underlying problem. The action creates another send through the outbox using the saved message information; it does not rewrite the original delivery history. Review the selected messages first. Suppression, provider and content checks still apply, so resending is not a guarantee that mail will be accepted or delivered.
+- key: process:email_cancel;slot:help
+  summary: 'Cancel an eligible outgoing message before the dispatcher sends it.'
+  content: |
+    Use **Cancel** when a queued message should no longer be sent. Review the selected messages before continuing. The action checks their current state again and cancels only messages still eligible for cancellation. It cannot recall mail already handed to a provider. Check **Messages** and **Attempts** afterward if a selected message was skipped or had already been claimed.
+- key: process:email_send_now;slot:help
+  summary: 'Attempt to send an eligible queued message without waiting for normal dispatch.'
+  content: |
+    Use **Send Now** when you want the dispatcher to attempt an eligible message immediately. Review the selected messages before continuing. The send still goes through the outbox dispatcher and its provider, suppression and delivery controls. Open **Attempts** afterward to inspect the result. A successful handoff to a provider is separate from a later delivery notification.
+- key: process:email_send_test;slot:help
+  summary: 'Send a test email through the selected enabled provider.'
+  content: |
+    Use **Send Test Email** to check a provider’s configuration with a recipient you control. Enter **To address** and optionally select one of that provider’s sender addresses. The test is queued through the normal email service and then attempted immediately. Review the result and the resulting **Message** or **Attempts** if the provider refuses the send or delivery does not arrive.
+- key: process:email_send_templated;slot:help
+  summary: 'Prepare and queue an email using a template and supplied variables.'
+  content: |
+    Use **Send Email** when an application needs to send reusable template content. The service resolves the template version, variables, sender and delivery provider, then records the prepared message in **Messages**. Queuing and delivery are separate steps. Inspect the returned result and message state rather than assuming that accepting the request means the recipient has received the email.
+- key: process:email_send_ad_hoc;slot:help
+  summary: 'Prepare and queue an email from supplied subject and body content.'
+  content: |
+    Use **Send Ad Hoc Email** for content supplied directly instead of through a reusable template. The request still passes through the email service and durable outbox, including recipient, provider and suppression checks. Inspect the result in **Messages** and its **Attempts**. A queued result means the request was stored for sending, not that delivery has already succeeded.
+- key: process:email_new_version;slot:help
+  summary: 'Create a new editable draft version of the selected email template.'
+  content: |
+    Use **New Version** when you need to change a template without editing the active version. Review the selected template, then continue to create a draft. Open its **Versions** to edit the content and sample variables. Check **Preview** before using **Activate Version**. Creating a draft alone does not select it for normal outgoing messages or approve it for protected health information.
+- key: process:email_activate_version;slot:help
+  summary: 'Make a reviewed draft the active version of its email template.'
+  content: |
+    Use **Activate Version** after checking the draft’s subject, body and sample preview. Review the selected version before continuing. Activation changes the version used for subsequent template sends; it does not regenerate messages already in the outbox. Approval for protected health information is a separate decision. Open the parent **Template** afterward to check its active and approved version references.
+- key: process:email_approve_phi;slot:help
+  summary: 'Record approval of a template version for protected health information.'
+  content: |
+    Use **Approve For PHI** only after reviewing the selected version and its variable declarations for the intended protected health information. This is an email administrator action and records approval for a specific version. Approval does not make every provider suitable for sensitive delivery. Check the parent **Template** and the chosen **Provider** when investigating why a protected message was refused.
+- key: process:email_reprocess_webhook;slot:help
+  summary: 'Return a failed provider notification to the processing queue.'
+  content: |
+    Use **Reprocess** from **Webhook Inbox** after investigating a failed notification. Review the selected records and correct the cause before retrying. Eligible failed rows return to pending processing; the inbox processor later turns them into delivery events and related updates. This action retries notification handling, not the original email send. Check the inbox status and error after processing runs again.
+- key: process:email_process_webhooks;slot:help
+  summary: 'Process due provider notifications into email events and delivery updates.'
+  content: |
+    This background action processes notifications waiting in **Webhook Inbox**. Use its results when investigating why a provider’s notification has not appeared under a message’s **Events**. Processing can update delivery state and suppressions as appropriate. Failed notifications retain diagnostic and retry information. Review that information before using **Reprocess** on a failed inbox record.
+- key: process:email_dispatch;slot:help
+  summary: 'Attempt delivery of outgoing messages that are due for sending.'
+  content: |
+    The dispatcher claims eligible messages from the outbox and attempts delivery through their providers. Use **Messages** and **Attempts** to inspect what happened, including provider errors and scheduled retries. Dispatch honors the service’s delivery controls and records each attempt. A completed send attempt can still be followed by a delivery, bounce or complaint event reported by the provider.
+- key: process:email_maintain;slot:help
+  summary: 'Maintain the outgoing email queue and recover expired delivery claims.'
+  content: |
+    This background action performs the dispatcher’s queue maintenance. Use it when investigating messages whose worker claim expired or whose delivery state needs maintenance before another attempt. Review **Messages** and **Attempts** for the resulting state and error details. Maintenance is separate from processing provider notifications, which are handled through **Webhook Inbox**, and from clearing old retained message content.
+- key: process:email_retention;slot:help
+  summary: 'Clear expired email content and remove old delivery detail according to retention settings.'
+  content: |
+    Retention limits how long detailed email content remains stored. This action clears old bodies and saved variable values. Notification and marketing message records remain so their unsubscribe links keep working; other completed messages and their attempts and events can be deleted when message retention expires. Use **Messages** to inspect retained history. Missing old content can reflect retention rather than a sending failure.
+- key: widget:email_provider_children;slot:label
+  summary: 'Messages sent through this provider.'
+- key: widget:email_message_children;slot:label
+  summary: 'Sending attempts for this message.'
+- key: widget:email_template_children;slot:label
+  summary: 'Versions of this email template.'
+- key: widget:email_webhook_inbox_children;slot:label
+  summary: 'Notifications received from this provider.'
+- key: widget:email_provider_sender_address_children;slot:label
+  summary: 'Sender addresses configured for this provider.'
+- key: widget:email_event_children;slot:label
+  summary: 'Delivery and engagement events for this message.'
+- key: widget:emailHealth;slot:label
+  summary: 'Central Email health status, with a link to its checks in System Health.'
+- key: widget:emailHome;slot:label
+  summary: 'Email delivery totals, provider activity and recent messages visible to you.'
+- key: widget:emailTemplatePreview;slot:label
+  summary: 'A rendered preview of this email template version using sample variables.'
+- key: table:email_message;field:rfcMessageId
+  summary: The stable Message-ID used in the outgoing email headers.
+  content: |
+    Generated when the message is queued and reused on delivery attempts. This identifies the message independently of **{{label:email_message.providerMessageId}}**.
+- key: process:email_provider.bulkInsert;slot:help
+  summary: Import new records from a file after mapping columns and reviewing validation.
+  content: |
+    Use **{{label:email_provider.bulkInsert}}** on **{{label:email_provider}}**. Map your file columns to the fields you want to create, then review validation messages before continuing. Check the resulting records afterward. Email permissions and validation still apply.
+- key: process:email_provider.bulkEdit;slot:help
+  summary: Update selected records with shared field values after reviewing the selection.
+  content: |
+    Use **{{label:email_provider.bulkEdit}}** on **{{label:email_provider}}**. Choose the fields and values to apply to your selection, then review the proposed changes before continuing. Email permissions and validation still apply; review any skipped or rejected records.
+- key: process:email_provider.bulkEditWithFile;slot:help
+  summary: Update existing records by matching them to rows in a file.
+  content: |
+    Use **{{label:email_provider.bulkEditWithFile}}** on **{{label:email_provider}}**. Map your file columns and check how rows match existing records. Review the proposed updates before continuing and check the result for rejected rows. Email permissions and validation still apply.
+- key: process:email_provider.bulkDelete;slot:help
+  summary: Delete selected records after reviewing the selection and its dependencies.
+  content: |
+    Use **{{label:email_provider.bulkDelete}}** on **{{label:email_provider}}**. Review your selection carefully before continuing. Records still needed by other email records may be refused. Check the result for records that could not be removed. Deletion does not recall messages already sent.
+- key: process:email_provider_sender_address.bulkInsert;slot:help
+  summary: Import new records from a file after mapping columns and reviewing validation.
+  content: |
+    Use **{{label:email_provider_sender_address.bulkInsert}}** on **{{label:email_provider_sender_address}}**. Map your file columns to the fields you want to create, then review validation messages before continuing. Check the resulting records afterward. Email permissions and validation still apply.
+- key: process:email_provider_sender_address.bulkEdit;slot:help
+  summary: Update selected records with shared field values after reviewing the selection.
+  content: |
+    Use **{{label:email_provider_sender_address.bulkEdit}}** on **{{label:email_provider_sender_address}}**. Choose the fields and values to apply to your selection, then review the proposed changes before continuing. Email permissions and validation still apply; review any skipped or rejected records.
+- key: process:email_provider_sender_address.bulkEditWithFile;slot:help
+  summary: Update existing records by matching them to rows in a file.
+  content: |
+    Use **{{label:email_provider_sender_address.bulkEditWithFile}}** on **{{label:email_provider_sender_address}}**. Map your file columns and check how rows match existing records. Review the proposed updates before continuing and check the result for rejected rows. Email permissions and validation still apply.
+- key: process:email_provider_sender_address.bulkDelete;slot:help
+  summary: Delete selected records after reviewing the selection and its dependencies.
+  content: |
+    Use **{{label:email_provider_sender_address.bulkDelete}}** on **{{label:email_provider_sender_address}}**. Review your selection carefully before continuing. Records still needed by other email records may be refused. Check the result for records that could not be removed. Deletion does not recall messages already sent.
+- key: process:email_template.bulkInsert;slot:help
+  summary: Import new records from a file after mapping columns and reviewing validation.
+  content: |
+    Use **{{label:email_template.bulkInsert}}** on **{{label:email_template}}**. Map your file columns to the fields you want to create, then review validation messages before continuing. Check the resulting records afterward. Email permissions and validation still apply.
+- key: process:email_template.bulkEdit;slot:help
+  summary: Update selected records with shared field values after reviewing the selection.
+  content: |
+    Use **{{label:email_template.bulkEdit}}** on **{{label:email_template}}**. Choose the fields and values to apply to your selection, then review the proposed changes before continuing. Email permissions and validation still apply; review any skipped or rejected records.
+- key: process:email_template.bulkEditWithFile;slot:help
+  summary: Update existing records by matching them to rows in a file.
+  content: |
+    Use **{{label:email_template.bulkEditWithFile}}** on **{{label:email_template}}**. Map your file columns and check how rows match existing records. Review the proposed updates before continuing and check the result for rejected rows. Email permissions and validation still apply.
+- key: process:email_template.bulkDelete;slot:help
+  summary: Delete selected records after reviewing the selection and its dependencies.
+  content: |
+    Use **{{label:email_template.bulkDelete}}** on **{{label:email_template}}**. Review your selection carefully before continuing. Records still needed by other email records may be refused. Check the result for records that could not be removed. Deletion does not recall messages already sent.
+- key: process:email_template_version.bulkInsert;slot:help
+  summary: Import new records from a file after mapping columns and reviewing validation.
+  content: |
+    Use **{{label:email_template_version.bulkInsert}}** on **{{label:email_template_version}}**. Map your file columns to the fields you want to create, then review validation messages before continuing. Check the resulting records afterward. Email permissions and validation still apply.
+- key: process:email_template_version.bulkEdit;slot:help
+  summary: Update selected records with shared field values after reviewing the selection.
+  content: |
+    Use **{{label:email_template_version.bulkEdit}}** on **{{label:email_template_version}}**. Choose the fields and values to apply to your selection, then review the proposed changes before continuing. Email permissions and validation still apply; review any skipped or rejected records.
+- key: process:email_template_version.bulkEditWithFile;slot:help
+  summary: Update existing records by matching them to rows in a file.
+  content: |
+    Use **{{label:email_template_version.bulkEditWithFile}}** on **{{label:email_template_version}}**. Map your file columns and check how rows match existing records. Review the proposed updates before continuing and check the result for rejected rows. Email permissions and validation still apply.
+- key: process:email_template_version.bulkDelete;slot:help
+  summary: Delete selected records after reviewing the selection and its dependencies.
+  content: |
+    Use **{{label:email_template_version.bulkDelete}}** on **{{label:email_template_version}}**. Review your selection carefully before continuing. Records still needed by other email records may be refused. Check the result for records that could not be removed. Deletion does not recall messages already sent.
+- key: process:email_brand.bulkInsert;slot:help
+  summary: Import new records from a file after mapping columns and reviewing validation.
+  content: |
+    Use **{{label:email_brand.bulkInsert}}** on **{{label:email_brand}}**. Map your file columns to the fields you want to create, then review validation messages before continuing. Check the resulting records afterward. Email permissions and validation still apply.
+- key: process:email_brand.bulkEdit;slot:help
+  summary: Update selected records with shared field values after reviewing the selection.
+  content: |
+    Use **{{label:email_brand.bulkEdit}}** on **{{label:email_brand}}**. Choose the fields and values to apply to your selection, then review the proposed changes before continuing. Email permissions and validation still apply; review any skipped or rejected records.
+- key: process:email_brand.bulkEditWithFile;slot:help
+  summary: Update existing records by matching them to rows in a file.
+  content: |
+    Use **{{label:email_brand.bulkEditWithFile}}** on **{{label:email_brand}}**. Map your file columns and check how rows match existing records. Review the proposed updates before continuing and check the result for rejected rows. Email permissions and validation still apply.
+- key: process:email_brand.bulkDelete;slot:help
+  summary: Delete selected records after reviewing the selection and its dependencies.
+  content: |
+    Use **{{label:email_brand.bulkDelete}}** on **{{label:email_brand}}**. Review your selection carefully before continuing. Records still needed by other email records may be refused. Check the result for records that could not be removed. Deletion does not recall messages already sent.
+- key: process:email_suppression.bulkInsert;slot:help
+  summary: Import new records from a file after mapping columns and reviewing validation.
+  content: |
+    Use **{{label:email_suppression.bulkInsert}}** on **{{label:email_suppression}}**. Map your file columns to the fields you want to create, then review validation messages before continuing. Check the resulting records afterward. Email permissions and validation still apply.
+- key: process:email_suppression.bulkEdit;slot:help
+  summary: Update selected records with shared field values after reviewing the selection.
+  content: |
+    Use **{{label:email_suppression.bulkEdit}}** on **{{label:email_suppression}}**. Choose the fields and values to apply to your selection, then review the proposed changes before continuing. Email permissions and validation still apply; review any skipped or rejected records.
+- key: process:email_suppression.bulkEditWithFile;slot:help
+  summary: Update existing records by matching them to rows in a file.
+  content: |
+    Use **{{label:email_suppression.bulkEditWithFile}}** on **{{label:email_suppression}}**. Map your file columns and check how rows match existing records. Review the proposed updates before continuing and check the result for rejected rows. Email permissions and validation still apply.
+- key: process:email_suppression.bulkDelete;slot:help
+  summary: Delete selected records after reviewing the selection and its dependencies.
+  content: |
+    Use **{{label:email_suppression.bulkDelete}}** on **{{label:email_suppression}}**. Review your selection carefully before continuing. Records still needed by other email records may be refused. Check the result for records that could not be removed. Deletion does not recall messages already sent.
+- key: possibleValueSource:email_provider_kind;slot:help
+  summary: Delivery services and protocols available for provider configuration.
+  content: |
+    The available choices are {{values:email_provider_kind}}.
+- key: possibleValueSource:email_security;slot:help
+  summary: Connection security choices for SMTP providers.
+  content: |
+    The available choices are {{values:email_security}}.
+- key: possibleValueSource:email_health_status;slot:help
+  summary: Health states recorded for a delivery provider.
+  content: |
+    The available choices are {{values:email_health_status}}.
+- key: possibleValueSource:email_message_status;slot:help
+  summary: Delivery states recorded for outgoing messages.
+  content: |
+    The available choices are {{values:email_message_status}}.
+- key: possibleValueSource:email_attempt_outcome;slot:help
+  summary: Outcomes of individual sending attempts.
+  content: |
+    The available choices are {{values:email_attempt_outcome}}.
+- key: possibleValueSource:email_template_kind;slot:help
+  summary: Source formats available for template content.
+  content: |
+    The available choices are {{values:email_template_kind}}.
+- key: possibleValueSource:email_version_status;slot:help
+  summary: Lifecycle states of a template version.
+  content: |
+    The available choices are {{values:email_version_status}}.
+- key: possibleValueSource:email_suppression_scope;slot:help
+  summary: Categories of email that an address restriction can block.
+  content: |
+    The available choices are {{values:email_suppression_scope}}.
+- key: possibleValueSource:email_suppression_reason;slot:help
+  summary: Reasons an address can be blocked from receiving email.
+  content: |
+    The available choices are {{values:email_suppression_reason}}.
+- key: possibleValueSource:email_category;slot:help
+  summary: Message categories used for suppression and unsubscribe rules.
+  content: |
+    The available choices are {{values:email_category}}.
+- key: possibleValueSource:email_inbox_status;slot:help
+  summary: Processing states for received provider notifications.
+  content: |
+    The available choices are {{values:email_inbox_status}}.
+- key: possibleValueSource:email_event_type;slot:help
+  summary: Kinds of delivery and engagement events reported by providers.
+  content: |
+    The available choices are {{values:email_event_type}}.
+- key: possibleValueSource:email_bounce_type;slot:help
+  summary: Bounce classifications reported by providers.
+  content: |
+    The available choices are {{values:email_bounce_type}}.
+- key: possibleValueSource:email_brand;slot:help
+  summary: Select the branding for email content.
+- key: possibleValueSource:email_event;slot:help
+  summary: Select a delivery or engagement event.
+- key: possibleValueSource:email_message;slot:help
+  summary: Select an outgoing message.
+- key: possibleValueSource:email_message_attempt;slot:help
+  summary: Select a sending attempt.
+- key: possibleValueSource:email_provider;slot:help
+  summary: Select a delivery provider.
+- key: possibleValueSource:email_provider_sender_address;slot:help
+  summary: Select a sender address for a delivery provider.
+- key: possibleValueSource:email_suppression;slot:help
+  summary: Select an address restriction.
+- key: possibleValueSource:email_template;slot:help
+  summary: Select a reusable email template.
+- key: possibleValueSource:email_template_version;slot:help
+  summary: Select a version of an email template.
+- key: possibleValueSource:email_webhook_inbox;slot:help
+  summary: Select a received provider notification.

src/main/resources/qbit-email.properties

@@ -0,0 +1 @@
+version=${project.version}

src/test/java/com/kingsrook/qbits/email/CrmLegacyTemplateRendererTest.java

@@ -0,0 +1,75 @@
+/*
+ * QQQ - Low-code Application Framework for Engineers.
+ * Copyright (C) 2021-2025.  Kingsrook, LLC
+ * 651 N Broad St Ste 205 # 6917 | Middletown DE 19709 | United States
+ * contact@kingsrook.com
+ * https://github.com/Kingsrook/
+ *
+ * Licensed under the Apache License, Version 2.0 (the "License");
+ * you may not use this file except in compliance with the License.
+ * You may obtain a copy of the License at
+ *
+ *     https://www.apache.org/licenses/LICENSE-2.0
+ *
+ * Unless required by applicable law or agreed to in writing, software
+ * distributed under the License is distributed on an "AS IS" BASIS,
+ * WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
+ * See the License for the specific language governing permissions and
+ * limitations under the License.
+ */
+
+package com.kingsrook.qbits.email;
+
+
+import java.util.Map;
+import com.kingsrook.qbits.email.template.CrmLegacyTemplateRenderer;
+import com.kingsrook.qqq.backend.core.model.data.QRecord;
+import org.junit.jupiter.api.Test;
+import static org.assertj.core.api.Assertions.assertThat;
+import static org.assertj.core.api.Assertions.assertThatThrownBy;
+
+
+/*******************************************************************************
+ ** Populated legacy fixtures preserve behavior even when production has no rows.
+ *******************************************************************************/
+class CrmLegacyTemplateRendererTest
+{
+   /*******************************************************************************
+    ** Unknown syntax and substituted values stay literal; replacements run once.
+    *******************************************************************************/
+   @Test
+   void literalSinglePassAndBodyPreference()
+   {
+      QRecord template = new QRecord().withValue("id", 7).withValue("ownerQbit", "crm");
+      QRecord version = new QRecord().withValue("id", 9).withValue("subject", "Hi {{contact.firstName}}")
+         .withValue("bodySource", "<p>html</p>")
+         .withValue("textSource", "{{contact.lastName}} {{company.name}} {{owner.name}} {{unsubscribeUrl}} {{unknown}} {{#if x}}");
+      QRecord rendered = CrmLegacyTemplateRenderer.render(template, version,
+         Map.of("contact.firstName", "{{contact.lastName}}", "contact.lastName", "$1\\value", "company.name", "A&B", "owner.name", "42", "unsubscribeUrl", "https://example.test/u"), null, null);
+      assertThat(rendered.getValueString("subject")).isEqualTo("Hi {{contact.lastName}}");
+      assertThat(rendered.getValueString("markdownBody")).isEqualTo("$1\\value A&B 42 https://example.test/u {{unknown}} {{#if x}}");
+      assertThat(rendered.getValueInteger("templateId")).isEqualTo(7);
+      assertThat(rendered.getValueInteger("templateVersionId")).isEqualTo(9);
+      version.setValue("textSource", null);
+      assertThat(CrmLegacyTemplateRenderer.render(template, version, Map.of(), null, null).getValueString("markdownBody")).isEqualTo("<p>html</p>");
+      assertThat(CrmLegacyTemplateRenderer.render(template, version, Map.of(), "override", "body").getValueString("subject")).isEqualTo("override");
+      version.setValue("textSource", "");
+      assertThatThrownBy(() -> CrmLegacyTemplateRenderer.render(template, version, Map.of(), null, null)).hasMessageContaining("required");
+   }
+
+   /*******************************************************************************
+    ** Compatibility never grants PHI export or accepts header injection.
+    *******************************************************************************/
+   @Test
+   void rejectsProtectedOrInvalidContent()
+   {
+      QRecord template = new QRecord().withValue("ownerQbit", "crm").withValue("phiApproved", true);
+      QRecord version = new QRecord().withValue("subject", "subject").withValue("bodySource", "body");
+      assertThatThrownBy(() -> CrmLegacyTemplateRenderer.render(template, version, Map.of(), null, null)).hasMessageContaining("cannot be PHI");
+      template.setValue("phiApproved", false);
+      template.setValue("ownerQbit", "other");
+      assertThatThrownBy(() -> CrmLegacyTemplateRenderer.render(template, version, Map.of(), null, null)).hasMessageContaining("CRM ownership");
+      template.setValue("ownerQbit", "crm");
+      assertThatThrownBy(() -> CrmLegacyTemplateRenderer.render(template, version, Map.of(), "subject\nheader", null)).hasMessageContaining("Invalid");
+   }
+}

src/test/java/com/kingsrook/qbits/email/EmailHomePolishTest.java

@@ -108,8 +108,8 @@ class EmailHomePolishTest
          assertThat(tiles.get(i).child(0).attr("style")).contains("font-size:1.6rem");
          assertThat(tiles.get(i).child(0).attr("style").contains("#d64545")).isEqualTo(i == 2 || i == 3);
       }
-      assertThat(document.select("h3")).extracting(Element::text).containsExactly("Setup", "Sends per hour, last 24 hours", "Provider health", "Recent messages", "Suppressions added, last 30 days");
-      assertThat(QContext.getQInstance().getApp("email").getWidgets()).containsExactly("emailHome");
+      assertThat(document.select("h3")).extracting(Element::text).containsExactly("Setup", "Sends per hour, last 24 hours", "Recent messages", "Suppressions added, last 30 days");
+      assertThat(QContext.getQInstance().getApp("email").getWidgets()).containsExactly("emailHealth", "emailHome");
    }
 
    /*******************************************************************************
@@ -148,7 +148,7 @@ class EmailHomePolishTest
     ** Twenty newest linked rows wrap long text, mask addresses, and hide PHI.
     *******************************************************************************/
    @Test
-   void recentRowsAndProviderHealth() throws Exception
+   void recentRowsExcludeProviderDiagnostics() throws Exception
    {
       for(int i = 0; i < 21; i++)
       {
@@ -166,13 +166,12 @@ class EmailHomePolishTest
       assertThat(rows.first().attr("href")).isEqualTo("/app/email_message/21");
       assertThat(rows.last().attr("href")).isEqualTo("/app/email_message/2");
       assertThat(rows.first().text()).contains("When", "To", "Subject", "Status", "Waiting to retry");
-      assertThat(html).contains("Secure message", "p***@", "Oct 14, 02:12 UTC", "Unhealthy", "&lt;broken&gt;", "min-width:0", "overflow-wrap:anywhere")
-         .doesNotContain("private-canary", "Person &lt;", "RETRY_WAIT", "2026-10-14T");
-      assertThat(document.select("section").get(2).text()).contains("Last success Oct 14, 02:12 UTC", "Per-minute headroom 1");
+      assertThat(html).contains("Secure message", "p***@", "min-width:0", "overflow-wrap:anywhere")
+         .doesNotContain("private-canary", "Person &lt;", "RETRY_WAIT", "2026-10-14T", "Provider health", "&lt;broken&gt;", "Per-minute headroom");
       SystemWrites.updateOne(EmailTables.PROVIDER, new QRecord().withValue("id", 1).withValue("enabled", false).withValue("maxPerMinute", null));
-      assertThat(EmailHome.overview().getHtml()).contains("Disabled", "No limit");
+      assertThat(EmailHome.overview().getHtml()).doesNotContain("Disabled", "No limit", "Provider health");
       QContext.getQSession().setPermissions(Set.of("email.view"));
-      assertThat(EmailHome.overview().getHtml()).contains("Provider health needs email.admin").doesNotContain("&lt;broken&gt;");
+      assertThat(EmailHome.overview().getHtml()).doesNotContain("Provider health", "&lt;broken&gt;");
    }
 
    /*******************************************************************************

src/test/java/com/kingsrook/qbits/email/EmailQBitProducerTest.java

@@ -23,6 +23,7 @@ package com.kingsrook.qbits.email;
 import com.kingsrook.qqq.backend.core.exceptions.QException;
 import com.kingsrook.qqq.backend.core.model.metadata.QBackendMetaData;
 import com.kingsrook.qqq.backend.core.model.metadata.QInstance;
+import com.kingsrook.qqq.backend.core.model.metadata.help.bundles.HelpBundles;
 import org.junit.jupiter.api.Test;
 import static org.assertj.core.api.Assertions.assertThat;
 import static org.assertj.core.api.Assertions.assertThatThrownBy;
@@ -47,8 +48,33 @@ class EmailQBitProducerTest
       assertThat(producer.isEnabled()).isTrue();
       assertThat(producer.getNamespace()).isNull();
       assertThat(producer.getQBitConfig().getBackendName()).isEqualTo("memory");
+      String artifactVersion = System.getProperty("qbit.artifactVersion");
+      assertThat(artifactVersion).isNotBlank();
+      assertThat(EmailQBitProducer.VERSION).isEqualTo(artifactVersion);
+      assertThat(producer.getQBitMetaData().getVersion()).isEqualTo(artifactVersion);
       assertThat(producer.produce(instance)).isNotNull();
       assertThat(instance.getQBits()).isNotEmpty();
+      assertThat(instance.getTable("helpContent")).isNull();
+      assertThat(HelpBundles.of(instance).getBundles()).singleElement().satisfies(bundle ->
+      {
+         assertThat(bundle.getId()).isEqualTo("qbit-email");
+         assertThat(bundle.getVersion()).isEqualTo(artifactVersion).isEqualTo(EmailQBitProducer.VERSION);
+      });
+   }
+
+   /*******************************************************************************
+    ** The app help follows the configured app name even without a help table.
+    *******************************************************************************/
+   @Test
+   void registersHelpForCustomAppName() throws Exception
+   {
+      QInstance instance = new QInstance();
+      instance.addBackend(new QBackendMetaData().withName("memory"));
+      new EmailQBitProducer().withQBitConfig(new EmailQBitConfig().withBackendName("memory").withAppName("mail"))
+         .produce(instance);
+      assertThat(HelpBundles.of(instance).resolveWinningEntries())
+         .containsKey(new HelpBundles.EntryKey("app:mail;slot:help", "ALL_SCREENS"))
+         .doesNotContainKey(new HelpBundles.EntryKey("app:email;slot:help", "ALL_SCREENS"));
    }
 
    /*******************************************************************************

src/test/java/com/kingsrook/qbits/email/EmailTablesGuardrailTest.java

@@ -28,11 +28,11 @@ import java.nio.file.Path;
 import java.util.List;
 import java.util.Map;
 import java.util.stream.Stream;
-import com.kingsrook.qbits.email.metadata.EmailHelp;
 import com.kingsrook.qbits.email.metadata.EmailTables;
 import com.kingsrook.qqq.backend.core.context.QContext;
 import com.kingsrook.qqq.backend.core.model.metadata.QInstance;
-import com.kingsrook.qqq.backend.core.model.metadata.help.QHelpContent;
+import com.kingsrook.qqq.backend.core.model.metadata.help.bundles.HelpBundles;
+import com.kingsrook.qqq.backend.core.testing.HelpBundleAssertions;
 import org.junit.jupiter.api.AfterEach;
 import org.junit.jupiter.api.Test;
 import static org.assertj.core.api.Assertions.assertThat;
@@ -128,16 +128,17 @@ class EmailTablesGuardrailTest
    void everyTableHasEmptyStateHelp() throws Exception
    {
       QInstance instance = H2Support.setup(config -> config.withSecretResolver(name -> null));
-      assertThat(EmailHelp.entries()).allSatisfy((key, entry) -> assertThat(entry.path("summary").asText().length()).as(key).isLessThanOrEqualTo(120));
+      HelpBundleAssertions.forInstance(instance).bundles("help/qbit-email.yaml")
+         .owning(target -> target.name().startsWith("email"))
+         .assertComplete();
+      var entries = HelpBundles.of(instance).resolveWinningEntries();
       for(String table : EmailTables.ALL)
       {
-         List<QHelpContent> help = instance.getTable(table).getHelpContent() == null ? null : instance.getTable(table).getHelpContent().get(EmailHelp.SLOT);
-         assertThat(help).as(table + " table help").isNotEmpty();
-         assertThat(help.get(0).getContent()).as(table + " help says how rows get created").contains("How rows get created");
+         var help = entries.get(new HelpBundles.EntryKey("table:" + table + ";slot:help", "ALL_SCREENS"));
+         assertThat(help).as(table + " table help").isNotNull();
+         assertThat(help.entry().getContent()).as(table + " help says how rows get created").contains("How rows get created");
       }
-      assertThat(instance.getApp("email").getHelpContent()).containsKey(EmailHelp.SLOT);
-      assertThat(EmailHelp.entries().keySet()).allMatch(key -> !key.startsWith("table:") || instance.getTable(key.substring(6, key.indexOf(';'))) != null,
-         "help names only real tables");
+      assertThat(entries).containsKey(new HelpBundles.EntryKey("app:email;slot:help", "ALL_SCREENS"));
    }
 
 

src/test/java/com/kingsrook/qbits/email/EmailTemplatesTest.java

@@ -221,7 +221,7 @@ class EmailTemplatesTest
    @Test
    void previewAndHome() throws Exception
    {
-      assertThat(EmailHome.overview().getHtml()).contains("No messages yet", "Relay").doesNotContain("<style", "overflow:auto");
+      assertThat(EmailHome.overview().getHtml()).contains("No messages yet", "Setup", "Relay").doesNotContain("Provider health").doesNotContain("<style", "overflow:auto");
       assertThat(EmailHome.hourly().getSublabel()).contains("No completed attempts");
       assertThat(EmailHome.suppressions().getSublabel()).contains("No new suppressions");
       QRecord version = draft("preview", "HTML", "[]", "{}", "<html><body><p>Preview text</p><script>evil()</script><img src=x onerror=evil()></body></html>");
@@ -233,7 +233,7 @@ class EmailTemplatesTest
       EmailService.send(new EmailRequest().withTemplateName("preview").withTo("Person <person@example.com>"));
       assertThat(EmailHome.overview().getHtml()).contains("p***@example.com", "/app/email_message/");
       QContext.getQSession().setPermissions(Set.of("email.view"));
-      assertThat(EmailHome.overview().getHtml()).contains("needs email.admin");
+      assertThat(EmailHome.overview().getHtml()).doesNotContain("Provider health", "needs email.admin");
    }
 
    /*******************************************************************************

src/test/java/com/kingsrook/qbits/email/SharedTemplateAccessTest.java

@@ -0,0 +1,198 @@
+/*
+ * QQQ - Low-code Application Framework for Engineers.
+ * Copyright (C) 2021-2025.  Kingsrook, LLC
+ * 651 N Broad St Ste 205 # 6917 | Middletown DE 19709 | United States
+ * contact@kingsrook.com
+ * https://github.com/Kingsrook/
+ *
+ * Licensed under the Apache License, Version 2.0 (the "License");
+ * you may not use this file except in compliance with the License.
+ * You may obtain a copy of the License at
+ *
+ *     https://www.apache.org/licenses/LICENSE-2.0
+ *
+ * Unless required by applicable law or agreed to in writing, software
+ * distributed under the License is distributed on an "AS IS" BASIS,
+ * WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
+ * See the License for the specific language governing permissions and
+ * limitations under the License.
+ */
+
+package com.kingsrook.qbits.email;
+
+
+import java.util.Set;
+import com.kingsrook.qbits.email.api.EmailApi;
+import com.kingsrook.qbits.email.api.EmailApiCategory;
+import com.kingsrook.qbits.email.api.EmailApiRequest;
+import com.kingsrook.qbits.email.api.EmailApiTemplate;
+import com.kingsrook.qbits.email.metadata.EmailTables;
+import com.kingsrook.qbits.email.permissions.EmailPermissionChecker;
+import com.kingsrook.qbits.email.processes.EmailProcesses;
+import com.kingsrook.qbits.email.support.EmailStore;
+import com.kingsrook.qbits.email.support.SystemWrites;
+import com.kingsrook.qbits.email.template.EmailVersions;
+import com.kingsrook.qqq.backend.core.context.QContext;
+import com.kingsrook.qqq.backend.core.model.actions.tables.query.QueryInput;
+import com.kingsrook.qqq.backend.core.model.actions.tables.update.UpdateInput;
+import com.kingsrook.qqq.backend.core.model.metadata.security.QSecurityKeyType;
+import com.kingsrook.qqq.backend.core.model.metadata.security.RecordSecurityLock;
+import org.junit.jupiter.api.AfterEach;
+import org.junit.jupiter.api.BeforeEach;
+import org.junit.jupiter.api.Test;
+import static org.assertj.core.api.Assertions.assertThat;
+import static org.assertj.core.api.Assertions.assertThatThrownBy;
+
+
+/*******************************************************************************
+ ** Host template grants never imply email administration or bypass record locks.
+ *******************************************************************************/
+class SharedTemplateAccessTest
+{
+   /*******************************************************************************
+    ** Use real QQQ permission and database actions with explicit host opt-in.
+    *******************************************************************************/
+   @BeforeEach
+   void setup() throws Exception
+   {
+      H2Support.setup(config -> config.withTemplatePermissionBaseName("crm.manage"));
+   }
+
+   /*******************************************************************************
+    ** Clear request-local state.
+    *******************************************************************************/
+   @AfterEach
+   void cleanup()
+   {
+      QContext.clear();
+   }
+
+   /*******************************************************************************
+    ** Template grants do not expose providers, messages or PHI approval.
+    *******************************************************************************/
+   @Test
+   void narrowPermissionsAndAdditionalEditGrant() throws Exception
+   {
+      EmailApi.ensureTemplate(new EmailApiTemplate().withName("crm_legacy_1").withLabel("Legacy")
+         .withKind("CRM_LEGACY").withOwnerQbit("crm").withEditPermissionName("crm.manage.write")
+         .withCategory(EmailApiCategory.TRANSACTIONAL).withSubject("Hello {{contact.firstName}}").withBody("body"));
+      var template = SystemWrites.query(EmailTables.TEMPLATE, EmailStore.equal("name", "crm_legacy_1")).getFirst();
+      Integer id = template.getValueInteger("id");
+      QContext.getQSession().setPermissions(Set.of("crm.manage.read"));
+      var request = new EmailApiRequest().withCategory(EmailApiCategory.MARKETING).withVariable("contact.firstName", "Ada");
+      assertThat(EmailApi.renderTemplate(id, request).subject()).isEqualTo("Hello Ada");
+      assertThatThrownBy(() -> EmailVersions.requireEdit(template, false)).hasMessageContaining("email.manage");
+      EmailPermissionChecker checker = new EmailPermissionChecker();
+      assertThatThrownBy(() -> checker.checkPermissionsThrowing(new QueryInput(EmailTables.PROVIDER), QContext.getQInstance().getTable(EmailTables.PROVIDER))).hasMessageContaining("email.admin");
+      assertThatThrownBy(() -> checker.checkPermissionsThrowing(new QueryInput(EmailTables.MESSAGE), QContext.getQInstance().getTable(EmailTables.MESSAGE))).hasMessageContaining("email.view");
+      QContext.getQSession().setPermissions(Set.of("crm.manage.read", "crm.manage.write"));
+      EmailVersions.requireEdit(template, false);
+      checker.checkPermissionsThrowing(new UpdateInput(EmailTables.TEMPLATE), QContext.getQInstance().getTable(EmailTables.TEMPLATE));
+      assertThatThrownBy(() -> EmailVersions.requireEdit(template, true)).hasMessageContaining("email.admin");
+      template.setValue("editPermissionName", "another.owner.write");
+      assertThatThrownBy(() -> EmailVersions.requireEdit(template, false)).hasMessageContaining("another.owner.write");
+      assertThatThrownBy(() -> checker.checkPermissionsThrowing(new UpdateInput(EmailTables.BRAND), QContext.getQInstance().getTable(EmailTables.BRAND))).hasMessageContaining("email.manage");
+      assertThat(EmailProcesses.permissionFor(EmailProcesses.APPROVE_PHI)).isEqualTo("email.admin");
+      QContext.getQSession().setPermissions(Set.of());
+      assertThatThrownBy(() -> EmailApi.renderTemplate(id, request)).hasMessageContaining("email.view");
+   }
+
+   /*******************************************************************************
+    ** A permitted table read still cannot render another tenant's template.
+    *******************************************************************************/
+   @Test
+   void renderHonorsRecordLocks() throws Exception
+   {
+      EmailApi.ensureTemplate(new EmailApiTemplate().withName("crm_locked").withLabel("Locked")
+         .withKind("CRM_LEGACY").withOwnerQbit("crm").withCategory(EmailApiCategory.TRANSACTIONAL)
+         .withSubject("subject").withBody("body"));
+      var template = SystemWrites.query(EmailTables.TEMPLATE, EmailStore.equal("name", "crm_locked")).getFirst();
+      QContext.getQInstance().addSecurityKeyType(new QSecurityKeyType().withName("templateAccess"));
+      QContext.getQInstance().getTable(EmailTables.TEMPLATE).withRecordSecurityLock(new RecordSecurityLock().withFieldName("id").withSecurityKeyType("templateAccess"));
+      QContext.getQSession().setPermissions(Set.of("crm.manage.read"));
+      assertThatThrownBy(() -> EmailApi.renderTemplate(template.getValueInteger("id"), new EmailApiRequest().withCategory(EmailApiCategory.TRANSACTIONAL)))
+         .hasMessageContaining("unavailable");
+   }
+
+   /*******************************************************************************
+    ** Native templates retain their category and typed HTML; approval is not exportable.
+    *******************************************************************************/
+   @Test
+   void nativePolicyAndTypedContent() throws Exception
+   {
+      EmailApi.ensureTemplate(new EmailApiTemplate().withName("native_html").withLabel("Native")
+         .withKind("HTML").withCategory(EmailApiCategory.TRANSACTIONAL).withSubject("subject").withBody("<p>body</p>"));
+      var template = SystemWrites.query(EmailTables.TEMPLATE, EmailStore.equal("name", "native_html")).getFirst();
+      Integer id = template.getValueInteger("id");
+      QContext.getQSession().setPermissions(Set.of("crm.manage.read"));
+      var rendered = EmailApi.renderTemplate(id, new EmailApiRequest().withCategory(EmailApiCategory.TRANSACTIONAL));
+      assertThat(rendered.htmlBody()).contains("<p>body</p>");
+      assertThat(rendered.markdownBody()).isNull();
+      assertThatThrownBy(() -> EmailApi.renderTemplate(id, new EmailApiRequest().withCategory(EmailApiCategory.MARKETING))).hasMessageContaining("category cannot be overridden");
+      assertThatThrownBy(() -> EmailApi.renderTemplate(id, new EmailApiRequest().withCategory(EmailApiCategory.TRANSACTIONAL).withSubject("override"))).hasMessageContaining("cannot be overridden");
+      EmailStore.update(EmailTables.TEMPLATE, new com.kingsrook.qqq.backend.core.model.data.QRecord().withValue("id", id).withValue("phiApproved", true), null);
+      assertThatThrownBy(() -> EmailApi.renderTemplate(id, new EmailApiRequest().withCategory(EmailApiCategory.TRANSACTIONAL))).hasMessageContaining("protected template send path");
+   }
+
+   /*******************************************************************************
+    ** Compatibility content still uses the real outbox and stable template provenance.
+    *******************************************************************************/
+   @Test
+   void legacyOutboxCategoriesAndIdempotency() throws Exception
+   {
+      H2Support.provider(25);
+      EmailRuntime.config().withPublicBaseUrl("https://app.example.test").withSecretResolver(name -> "synthetic-unsubscribe-key");
+      H2Support.insert(EmailTables.BRAND, new com.kingsrook.qqq.backend.core.model.data.QRecord()
+         .withValue("name", "postal").withValue("isDefault", true).withValue("postalAddress", "123 Test Street"));
+      EmailApi.ensureTemplate(new EmailApiTemplate().withName("crm_delivery").withLabel("Delivery")
+         .withKind("CRM_LEGACY").withOwnerQbit("crm").withCategory(EmailApiCategory.TRANSACTIONAL)
+         .withSubject("Hi {{contact.firstName}}").withBody("<b>fallback</b>").withTextBody("Hello {{contact.firstName}}"));
+      for(EmailApiCategory category : java.util.List.of(EmailApiCategory.TRANSACTIONAL, EmailApiCategory.MARKETING))
+      {
+         String key = "crm:test:" + category;
+         var request = new EmailApiRequest().withTo("recipient@example.test").withTemplateName("crm_delivery")
+            .withCategory(category).withVariable("contact.firstName", "{{unknown}} ").withIdempotencyKey(key);
+         var first = EmailApi.sendOnce(request, key);
+         if(first.outcome() == com.kingsrook.qbits.email.api.EmailApiEffectOutcome.REFUSED)
+         {
+            throw (new AssertionError(EmailApi.send(request).toString()));
+         }
+         assertThat(EmailApi.sendOnce(request, key).message().id()).isEqualTo(first.message().id());
+         var row = SystemWrites.query(EmailTables.MESSAGE, EmailStore.equal("id", first.message().id())).getFirst();
+         assertThat(row.getValueString("category")).isEqualTo(category.name());
+         assertThat(row.getValueString("subject")).isEqualTo("Hi {{unknown}} ");
+         assertThat(row.getValue("templateId")).isNotNull();
+         assertThat(row.getValue("templateVersionId")).isNotNull();
+         assertThat(row.getValueString("variablesSnapshot")).isEqualTo("{}");
+      }
+      assertThat(H2Support.all(EmailTables.MESSAGE)).hasSize(2);
+   }
+
+   /*******************************************************************************
+    ** Final subjects use the actual message ID; replay never exports another envelope.
+    *******************************************************************************/
+   @Test
+   void checkedSubjectAndReplayBinding() throws Exception
+   {
+      H2Support.provider(25);
+      EmailApi.ensureTemplate(new EmailApiTemplate().withName("native_history").withLabel("History")
+         .withKind("HTML").withCategory(EmailApiCategory.TRANSACTIONAL).withSubject("Message {{message.id}}").withBody("<p>body</p>"));
+      Integer id = SystemWrites.query(EmailTables.TEMPLATE, EmailStore.equal("name", "native_history")).getFirst().getValueInteger("id");
+      var request = new EmailApiRequest().withTo("recipient@example.test").withCategory(EmailApiCategory.TRANSACTIONAL)
+         .withSender("crm", "manual").withLinkedRecord("crm_contact", 1);
+      request.withTo(java.util.List.of("one@example.test,two@example.test"));
+      assertThatThrownBy(() -> EmailApi.sendTemplateOnce(id, request, "crm:invalid")).hasMessageContaining("exactly one mailbox");
+      assertThat(H2Support.all(EmailTables.MESSAGE)).isEmpty();
+      request.withTo(java.util.List.of("  recipient@example.test  "));
+      var first = EmailApi.sendTemplateOnce(id, request, "crm:checked");
+      assertThat(first.subject()).isEqualTo("Message " + first.effect().message().id());
+      assertThat(EmailApi.sendTemplateOnce(id, request, "crm:checked").subject()).isEqualTo(first.subject());
+      request.withTo(java.util.List.of("other@example.test"));
+      assertThatThrownBy(() -> EmailApi.sendTemplateOnce(id, request, "crm:checked")).hasMessageContaining("envelope does not match");
+      request.withTo(java.util.List.of("recipient@example.test")).withLinkedRecord("crm_contact", 2);
+      assertThatThrownBy(() -> EmailApi.sendTemplateOnce(id, request, "crm:checked")).hasMessageContaining("envelope does not match");
+      request.withLinkedRecord("crm_contact", 1).withSender("other", "manual");
+      assertThatThrownBy(() -> EmailApi.sendTemplateOnce(id, request, "crm:checked")).hasMessageContaining("envelope does not match");
+   }
+
+}

src/test/java/com/kingsrook/qbits/email/health/EmailHealthChecksTest.java

@@ -0,0 +1,389 @@
+/*
+ * QQQ - Low-code Application Framework for Engineers.
+ * Copyright (C) 2021-2025.  Kingsrook, LLC
+ * 651 N Broad St Ste 205 # 6917 | Middletown DE 19709 | United States
+ * contact@kingsrook.com
+ * https://github.com/Kingsrook/
+ *
+ * Licensed under the Apache License, Version 2.0 (the "License");
+ * you may not use this file except in compliance with the License.
+ * You may obtain a copy of the License at
+ *
+ *     https://www.apache.org/licenses/LICENSE-2.0
+ *
+ * Unless required by applicable law or agreed to in writing, software
+ * distributed under the License is distributed on an "AS IS" BASIS,
+ * WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
+ * See the License for the specific language governing permissions and
+ * limitations under the License.
+ */
+
+package com.kingsrook.qbits.email.health;
+
+
+import java.time.Instant;
+import java.util.List;
+import java.util.Set;
+import java.util.concurrent.atomic.AtomicBoolean;
+import com.kingsrook.qbits.email.EmailRuntime;
+import com.kingsrook.qbits.email.H2Support;
+import com.kingsrook.qbits.email.metadata.EmailTables;
+import com.kingsrook.qbits.email.support.EmailStore;
+import com.kingsrook.qbits.email.support.SystemWrites;
+import com.kingsrook.qqq.backend.core.actions.customizers.AbstractPostQueryCustomizer;
+import com.kingsrook.qqq.backend.core.actions.customizers.TableCustomizers;
+import com.kingsrook.qqq.backend.core.context.QContext;
+import com.kingsrook.qqq.backend.core.health.HealthCategory;
+import com.kingsrook.qqq.backend.core.health.HealthCheck;
+import com.kingsrook.qqq.backend.core.health.HealthCheckInput;
+import com.kingsrook.qqq.backend.core.health.HealthCheckKind;
+import com.kingsrook.qqq.backend.core.health.HealthCheckMetaData;
+import com.kingsrook.qqq.backend.core.health.HealthCheckOutcome;
+import com.kingsrook.qqq.backend.core.health.HealthChecksMetaData;
+import com.kingsrook.qqq.backend.core.health.HealthStatus;
+import com.kingsrook.qqq.backend.core.model.data.QRecord;
+import com.kingsrook.qqq.backend.core.model.metadata.QInstance;
+import com.kingsrook.qqq.backend.core.model.metadata.code.QCodeReference;
+import org.junit.jupiter.api.AfterEach;
+import org.junit.jupiter.api.BeforeEach;
+import org.junit.jupiter.api.Test;
+import static org.assertj.core.api.Assertions.assertThat;
+
+
+/*******************************************************************************
+ ** Exercise the producer and real H2 reads without contacting any transport.
+ *******************************************************************************/
+class EmailHealthChecksTest
+{
+   private static final String SENTINEL = "S3NT1NEL-secret";
+   private QInstance instance;
+   private QRecord provider;
+
+
+
+   /*******************************************************************************
+    ** All credential values are synthetic; transport calls must never occur.
+    *******************************************************************************/
+   @BeforeEach
+   void setup() throws Exception
+   {
+      instance = H2Support.setup(config -> config.withSecretResolver(name -> SENTINEL));
+      provider = H2Support.provider(25);
+      SystemWrites.updateOne(EmailTables.PROVIDER, new QRecord().withValue("id", provider.getValue("id"))
+         .withValue("usernameEnvName", "EMAIL_SMTP_USERNAME").withValue("secretEnvName", "EMAIL_SMTP_PASSWORD")
+         .withValue("security", "STARTTLS").withValue("lastFailureMessage", "IllegalStateException: " + SENTINEL + " recipient@example.test"));
+      EmailRuntime.config().withTransportRegistryFactory(() ->
+      {
+         throw (new AssertionError("Health checks must not create transports"));
+      });
+   }
+
+
+
+   /*******************************************************************************
+    ** Clear the thread-local instance after each isolated database.
+    *******************************************************************************/
+   @AfterEach
+   void cleanup()
+   {
+      QContext.clear();
+   }
+
+
+
+   /*******************************************************************************
+    ** Production registers a static check and a dynamic supplier with stable ids.
+    *******************************************************************************/
+   @Test
+   void registrationAndDynamicMembership() throws Exception
+   {
+      HealthChecksMetaData registry = HealthChecksMetaData.ofOrWithNew(instance);
+      EmailHealthChecks.register(instance);
+      assertThat(registry.getChecks()).extracting(HealthCheckMetaData::getName).containsExactly("email.readiness");
+      assertThat(registry.getSuppliers()).singleElement().satisfies(supplier ->
+      {
+         assertThat(supplier.getNamePrefix()).isEqualTo("email.provider");
+         assertThat(supplier.getComponent()).isEqualTo("email");
+      });
+      assertThat(registry.resolveAll(instance)).hasSize(2).allSatisfy(check ->
+      {
+         assertThat(check.getName()).matches("[a-z0-9]+([._-][a-z0-9]+)*");
+         assertThat(check.getKind()).isEqualTo(HealthCheckKind.DEPENDENCY);
+         assertThat(check.getCategory()).isEqualTo(HealthCategory.EMAIL);
+         assertThat(check.getComponent()).isEqualTo("email");
+         assertThat(check.getIntervalSeconds()).isEqualTo(300);
+         assertThat(check.getTimeoutMs()).isEqualTo(5000);
+      });
+      HealthCheck cached = providerCheck();
+      update("enabled", false);
+      assertThat(registry.resolveAll(instance)).hasSize(1);
+      assertThat(run(cached).getStatus()).isEqualTo(HealthStatus.UNKNOWN);
+      update("enabled", true);
+      assertThat(registry.resolveAll(instance)).hasSize(2);
+      SystemWrites.delete(EmailTables.PROVIDER, EmailStore.equal("id", provider.getValueInteger("id")));
+      assertThat(run(cached).getStatus()).isEqualTo(HealthStatus.UNKNOWN);
+      assertThat(registry.resolveAll(instance)).hasSize(1);
+   }
+
+
+
+   /*******************************************************************************
+    ** A resolved check observes later delivery transitions, with safe details only.
+    *******************************************************************************/
+   @Test
+   void passiveStatesAndNoSecrets() throws Exception
+   {
+      HealthCheck check = providerCheck();
+      update("healthStatus", "HEALTHY");
+      Instant success = Instant.parse("2026-10-14T12:00:00Z");
+      update("lastSuccessDate", success);
+      var outcome = run(check);
+      assertThat(outcome.getStatus()).isEqualTo(HealthStatus.UP);
+      assertThat(outcome.getDetails().getValues()).containsEntry("passive", true).containsEntry("lastSuccessDate", success);
+      update("healthStatus", "UNHEALTHY");
+      outcome = run(check);
+      assertThat(outcome.getStatus()).isEqualTo(HealthStatus.DOWN);
+      assertThat(outcome.getMessage()).contains("see provider record");
+      for(String state : new String[] {null, SENTINEL})
+      {
+         update("healthStatus", state);
+         assertThat(run(check).getStatus()).isEqualTo(HealthStatus.UNKNOWN);
+      }
+      assertThat(H2Support.all(EmailTables.MESSAGE)).isEmpty();
+      assertThat(H2Support.all(EmailTables.ATTEMPT)).isEmpty();
+   }
+
+
+
+   /*******************************************************************************
+    ** Marketing gaps degrade the aggregate even while other categories are ready.
+    *******************************************************************************/
+   @Test
+   void readinessAcrossCategories() throws Exception
+   {
+      var outcome = run(readinessCheck());
+      assertThat(outcome.getStatus()).isEqualTo(HealthStatus.DEGRADED);
+      assertThat(outcome.getDetails().getValues().get("failedChecks").toString().split(","))
+         .containsExactly("PUBLIC_BASE_URL", "BRAND_POSTAL_ADDRESS");
+      assertThat(outcome.getMessage()).contains("Brand postal address is not set").contains("Brand > open the default brand > Postal address").contains("transactional email is unaffected").hasSizeLessThanOrEqualTo(500);
+      assertThat(outcome.getDetails().getValues().get("howToFix").toString()).contains("Public base URL is not set").contains("Brand postal address is not set");
+      configureMarketing();
+      assertThat(run(readinessCheck()).getStatus()).isEqualTo(HealthStatus.UP);
+      update("enabled", false);
+      outcome = run(readinessCheck());
+      assertThat(outcome.getStatus()).isEqualTo(HealthStatus.DEGRADED);
+      assertThat(outcome.getDetails().getValues()).containsEntry("failedChecks", "PROVIDER_MISSING");
+      update("enabled", true);
+      update("host", null);
+      assertThat(run(readinessCheck()).getDetails().getValues()).containsEntry("failedChecks", "PROVIDER_INVALID");
+   }
+
+
+
+   /*******************************************************************************
+    ** Secret resolver exceptions are expected readiness gaps, never diagnostics.
+    *******************************************************************************/
+   @Test
+   void readinessResolverFailureIsSecretSafe() throws Exception
+   {
+      configureMarketing();
+      EmailRuntime.config().withSecretResolver(name ->
+      {
+         throw (new IllegalStateException(SENTINEL + " recipient@example.test"));
+      });
+      var outcome = run(readinessCheck());
+      assertThat(outcome.getStatus()).isEqualTo(HealthStatus.DEGRADED);
+      assertThat(outcome.getDetails().getValues()).containsEntry("failedChecks", "UNSUBSCRIBE_KEY");
+      assertThat(run(providerCheck()).getStatus()).isEqualTo(HealthStatus.UP);
+   }
+
+
+
+   /*******************************************************************************
+    ** Unexpected database/customizer errors cannot leak their exception text.
+    *******************************************************************************/
+   @Test
+   void queryFailuresAreSecretSafe() throws Exception
+   {
+      List<HealthCheckMetaData> checks = HealthChecksMetaData.ofOrWithNew(instance).resolveAll(instance);
+      instance.getTable(EmailTables.PROVIDER).getCustomizers().put(TableCustomizers.POST_QUERY_RECORD.getRole(), new QCodeReference(PoisonedQuery.class));
+      for(HealthCheckMetaData check : checks)
+      {
+         assertThat(run(check.getCheckInstance()).getStatus()).isEqualTo(HealthStatus.DOWN);
+      }
+   }
+
+
+
+   /*******************************************************************************
+    ** Expired deadlines prevent reads; expiration during readiness prevents UP.
+    *******************************************************************************/
+   @Test
+   void respectsDeadlinesAndCancellation() throws Exception
+   {
+      List<HealthCheckMetaData> checks = HealthChecksMetaData.ofOrWithNew(instance).resolveAll(instance);
+      AtomicBoolean queried = new AtomicBoolean();
+      EmailRuntime.config().withSecretResolver(name ->
+      {
+         queried.set(true);
+         return (SENTINEL);
+      });
+      for(HealthCheckMetaData check : checks)
+      {
+         var outcome = check.getCheckInstance().run(input().withDeadline(Instant.EPOCH));
+         assertThat(outcome.getStatus()).isEqualTo(HealthStatus.DOWN);
+         clean(outcome);
+      }
+      assertThat(queried).isFalse();
+      EmailRuntime.config().withSecretResolver(name ->
+      {
+         Thread.currentThread().interrupt();
+         return (SENTINEL);
+      });
+      try
+      {
+         assertThat(run(readinessCheck()).getStatus()).isEqualTo(HealthStatus.DOWN);
+         assertThat(run(providerCheckFrom(checks)).getStatus()).isEqualTo(HealthStatus.DOWN);
+      }
+      finally
+      {
+         Thread.interrupted();
+      }
+   }
+
+
+
+   /*******************************************************************************
+    ** The health runner has health permissions only; qbit reads use system scope.
+    *******************************************************************************/
+   @Test
+   void runsWithHealthOnlyPermissions() throws Exception
+   {
+      configureMarketing();
+      instance.setEnforcePermissionsInCoreActions(true);
+      QContext.getQSession().setPermissions(Set.of("health.read"));
+      assertThat(run(readinessCheck()).getStatus()).isEqualTo(HealthStatus.UP);
+      assertThat(run(providerCheck()).getStatus()).isEqualTo(HealthStatus.UP);
+   }
+
+
+
+   /*******************************************************************************
+    ** Work finishing after its deadline must not report a successful result.
+    *******************************************************************************/
+   @Test
+   void deadlineExpiresDuringReadiness() throws Exception
+   {
+      configureMarketing();
+      HealthCheckInput input = input();
+      EmailRuntime.config().withSecretResolver(name ->
+      {
+         input.setDeadline(Instant.EPOCH);
+         return (SENTINEL);
+      });
+      var outcome = readinessCheck().run(input);
+      assertThat(outcome.getStatus()).isEqualTo(HealthStatus.DOWN);
+      clean(outcome);
+   }
+
+
+
+   /*******************************************************************************
+    ** Minimal valid marketing prerequisites use a synthetic signing secret.
+    *******************************************************************************/
+   private void configureMarketing() throws Exception
+   {
+      EmailRuntime.config().withPublicBaseUrl("https://app.example.test");
+      SystemWrites.insertOne(EmailTables.BRAND, new QRecord().withValue("name", "default").withValue("label", "Default")
+         .withValue("isDefault", true).withValue("postalAddress", "1 Main St"));
+   }
+
+
+
+   /*******************************************************************************
+    ** Reuse system mutation semantics for passive fields.
+    *******************************************************************************/
+   private void update(String field, java.io.Serializable value) throws Exception
+   {
+      SystemWrites.updateOne(EmailTables.PROVIDER, new QRecord().withValue("id", provider.getValue("id")).withValue(field, value));
+   }
+
+
+
+   /*******************************************************************************
+    ** Resolve dynamic definitions through the real registry.
+    *******************************************************************************/
+   private HealthCheck providerCheck() throws Exception
+   {
+      return (providerCheckFrom(HealthChecksMetaData.ofOrWithNew(instance).resolveAll(instance)));
+   }
+
+
+
+   /*******************************************************************************
+    ** Obtain the check for this fixture's integer primary key.
+    *******************************************************************************/
+   private HealthCheck providerCheckFrom(List<HealthCheckMetaData> checks)
+   {
+      return (checks.stream().filter(check -> check.getName().equals("email.provider." + provider.getValueInteger("id"))).findFirst().orElseThrow().getCheckInstance());
+   }
+
+
+
+   /*******************************************************************************
+    ** Static readiness definition installed by the producer.
+    *******************************************************************************/
+   private HealthCheck readinessCheck()
+   {
+      return (HealthChecksMetaData.ofOrWithNew(instance).getChecks().getFirst().getCheckInstance());
+   }
+
+
+
+   /*******************************************************************************
+    ** Use a real deadline rather than the fixture's delivery clock.
+    *******************************************************************************/
+   private HealthCheckInput input()
+   {
+      return (new HealthCheckInput().withQInstance(instance).withDeadline(Instant.now().plusSeconds(5)));
+   }
+
+
+
+   /*******************************************************************************
+    ** The runner has package-private sanitize; assert the raw boundary is clean.
+    *******************************************************************************/
+   private HealthCheckOutcome run(HealthCheck check) throws Exception
+   {
+      var outcome = check.run(input());
+      clean(outcome);
+      return (outcome);
+   }
+
+
+
+   /*******************************************************************************
+    ** Check both message and serialized details on every success/failure path.
+    *******************************************************************************/
+   private void clean(HealthCheckOutcome outcome)
+   {
+      assertThat(outcome.getMessage() + outcome.getDetails().toJson()).doesNotContain(SENTINEL, "recipient@example.test", "sender@example.com", "127.0.0.1");
+   }
+
+
+
+   /*******************************************************************************
+    ** Inject a failure after a real database read, like a failing table customizer.
+    *******************************************************************************/
+   public static class PoisonedQuery extends AbstractPostQueryCustomizer
+   {
+      /*******************************************************************************
+       ** The adapter must discard this untrusted exception message.
+       *******************************************************************************/
+      @Override
+      public List<QRecord> apply(List<QRecord> records)
+      {
+         throw (new IllegalStateException(SENTINEL + " recipient@example.test"));
+      }
+   }
+}

src/test/java/com/kingsrook/qbits/email/health/EmailHealthWidgetTest.java

@@ -0,0 +1,116 @@
+/*
+ * QQQ - Low-code Application Framework for Engineers.
+ * Copyright (C) 2021-2025.  Kingsrook, LLC
+ * 651 N Broad St Ste 205 # 6917 | Middletown DE 19709 | United States
+ * contact@kingsrook.com
+ * https://github.com/Kingsrook/
+ *
+ * Licensed under the Apache License, Version 2.0 (the "License");
+ * you may not use this file except in compliance with the License.
+ * You may obtain a copy of the License at
+ *
+ *     https://www.apache.org/licenses/LICENSE-2.0
+ *
+ * Unless required by applicable law or agreed to in writing, software
+ * distributed under the License is distributed on an "AS IS" BASIS,
+ * WITHOUT WARRANTIES OR CONDITIONS OF ANY KIND, either express or implied.
+ * See the License for the specific language governing permissions and
+ * limitations under the License.
+ */
+
+package com.kingsrook.qbits.email.health;
+
+
+import java.net.URLDecoder;
+import java.nio.charset.StandardCharsets;
+import java.util.Set;
+import com.kingsrook.qbits.email.H2Support;
+import com.kingsrook.qqq.backend.core.context.QContext;
+import com.kingsrook.qqq.backend.core.health.HealthMetaDataProvider;
+import com.kingsrook.qqq.backend.core.model.actions.widgets.RenderWidgetInput;
+import com.kingsrook.qqq.backend.core.model.dashboard.widgets.StatisticsData;
+import com.kingsrook.qqq.backend.core.model.dashboard.widgets.WidgetType;
+import com.kingsrook.qqq.backend.module.rdbms.jdbc.ConnectionManager;
+import com.kingsrook.qqq.backend.module.rdbms.model.metadata.RDBMSBackendMetaData;
+import org.junit.jupiter.api.AfterEach;
+import org.junit.jupiter.api.Test;
+import static org.assertj.core.api.Assertions.assertThat;
+
+
+/*******************************************************************************
+ ** The home reads only the central rollup and honors health read permissions.
+ *******************************************************************************/
+class EmailHealthWidgetTest
+{
+   /*******************************************************************************
+    ** Release thread-local state.
+    *******************************************************************************/
+   @AfterEach
+   void cleanup()
+   {
+      QContext.clear();
+   }
+
+
+
+   /*******************************************************************************
+    ** A host without central health still has an honest empty status line.
+    *******************************************************************************/
+   @Test
+   void missingHealthMetadata() throws Exception
+   {
+      var instance = H2Support.setup(config -> config.withSecretResolver(name -> null));
+      assertThat(instance.getWidget("emailHealth").getType()).isEqualTo(WidgetType.STATISTICS.getType());
+      var data = render();
+      assertThat(data.getCount()).isEqualTo("Not checked yet");
+      assertThat(data.getCountContext()).contains("not configured");
+      assertThat(data.getCountURL()).isNull();
+   }
+
+
+
+   /*******************************************************************************
+    ** States come from health_component, never provider rows or free-form errors.
+    *******************************************************************************/
+   @Test
+   void centralRollupAndPermissions() throws Exception
+   {
+      var instance = H2Support.setup(config -> config.withSecretResolver(name -> null));
+      new HealthMetaDataProvider().defineAll(instance, "rdbms", table ->
+      {
+         // H2 needs no additional field metadata.
+      });
+      try(var connection = new ConnectionManager().getConnection((RDBMSBackendMetaData) instance.getBackend("rdbms")))
+      {
+         connection.createStatement().execute("CREATE TABLE health_component (id INT PRIMARY KEY, name VARCHAR(100), status VARCHAR(100))");
+         QContext.getQSession().setPermissions(Set.of("email.view"));
+         assertThat(render().getCountContext()).contains("access required");
+         assertThat(render().getCountURL()).isNull();
+         QContext.getQSession().setPermissions(Set.of("email.view", "health.read"));
+         instance.setEnforcePermissionsInCoreActions(true);
+         assertThat(render().getCount()).isEqualTo("Not checked yet");
+         assertThat(render().getCountContext()).contains("Checks run every 5 minutes");
+         connection.createStatement().execute("INSERT INTO health_component VALUES (1, 'email', 'DOWN'), (2, 'other', 'UP')");
+         assertThat(render().getCount()).isEqualTo("Down");
+         String link = URLDecoder.decode(render().getCountURL(), StandardCharsets.UTF_8);
+         assertThat(link).startsWith("/app/health_check?filter=").contains("component", "email");
+         connection.createStatement().execute("UPDATE health_component SET status = 'UP' WHERE id = 1");
+         assertThat(render().getCount()).isEqualTo("Healthy");
+         connection.createStatement().execute("UPDATE health_component SET status = 'DEGRADED' WHERE id = 1");
+         assertThat(render().getCount()).isEqualTo("Degraded");
+         connection.createStatement().execute("UPDATE health_component SET status = 'S3NT1NEL-secret' WHERE id = 1");
+         assertThat(render().getCount()).isEqualTo("Not checked yet");
+         assertThat(render().getCountContext()).doesNotContain("S3NT1NEL-secret");
+      }
+   }
+
+
+
+   /*******************************************************************************
+    ** Render through the same renderer installed in widget metadata.
+    *******************************************************************************/
+   private StatisticsData render() throws Exception
+   {
+      return ((StatisticsData) new EmailHealthWidget().render(new RenderWidgetInput()).getWidgetData());
+   }
+}